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- Tasks: Support the Design Studio Manager with admin tasks and project coordination.
- Company: Leading Arts organisation in central London with a creative vibe.
- Benefits: £17.75/hour, hybrid work, and a chance to develop your skills.
- Other info: Join a friendly team and contribute to innovative cultural programmes.
- Why this job: Kickstart your career in the arts while working on exciting projects.
- Qualifications: Detail-oriented, organised, and passionate about the arts.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a skilled Design Studio Assistant for our client, a prominent Arts organisation in central London. This pivotal role supports the operational function of the busy in-house Design Studio, which caters to a wide range of departments including Marketing and Programming. The successful candidate will work closely with the Design Studio Manager, handling administrative tasks that ensure seamless project workflows, particularly in print commissioning and supplier communication.
The role is ideal for someone with a background in project coordination and the arts sector, seeking a career entry point into studio or project management in a creative environment. The position offers the chance to be part of a friendly team, contributing to innovative and inclusive cultural programmes, whilst developing skills in project coordination, print processes, and inter-departmental communication.
Your responsibilities will include:
- Supporting the Design Studio Manager with daily administrative and operational duties to ensure efficient studio functioning
- Executing administrative processes related to print commissioning, including requesting quotes, managing artwork files, and securing proofs
- Communicating regularly with print and signage suppliers, organising the distribution of proofs and quotes to internal teams, and following up on sign-offs
- Co-ordinating the delivery and installation of printed materials, ensuring timeliness and accuracy
- Generating Purchase Orders (POs) using internal budget codes and tracking invoices to facilitate smooth payments
- Taking minutes during creative presentations and meetings to ensure clear records are kept
- Supporting operational improvements within filing systems and project documentation management
You will have:
- A keen focus on detail and organisational skills
- Excellent written and verbal communication ability
- Ability to manage multiple tasks efficiently in a fast-paced environment
- Administration experience ideally within Design, Branding, Advertising or similar
- Mac literate – if you have knowledge of the Adobe suite that would be useful
- Google Suite knowledge (Google Drive, Docs, Sheets, etc.) is useful with a willingness to learn and adapt to project management tools such as Asana
- A keen interest in the arts and creative sectors
We welcome applicants who show enthusiasm for learning about print production and studio operations. This is a fantastic opportunity to join a leading Arts centre, if you match the requirements above, please apply now!
Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.
Studio Assistant employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the arts sector, especially those who work in design studios. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your project coordination experience and any relevant work you've done in the arts. Even if it’s just a few projects, having something visual to share can really make you stand out during interviews.
✨Tip Number 3
Prepare for the interview by researching the organisation and its recent projects. Be ready to discuss how your skills can contribute to their design studio. Tailor your answers to show that you understand their needs and are excited about the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect with us directly. Let’s get you that Studio Assistant role!
We think you need these skills to ace Studio Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Design Studio Assistant role. Highlight any relevant admin experience, especially in creative environments, to show us you’re a great fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the arts and how your background aligns with the responsibilities of the role. We love seeing enthusiasm and personality!
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your written application is clear and concise. Use proper grammar and structure to demonstrate your excellent written communication abilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Stuff
Before the interview, dive deep into the arts organisation's projects and values. Familiarise yourself with their recent work and how the Design Studio fits into the bigger picture. This shows genuine interest and helps you connect your skills to their needs.
✨Showcase Your Skills
Prepare examples from your past experiences that highlight your organisational skills and attention to detail. Whether it’s managing multiple tasks or coordinating projects, be ready to discuss how you’ve successfully handled similar responsibilities in a fast-paced environment.
✨Communicate Clearly
Since the role involves a lot of communication with suppliers and internal teams, practice articulating your thoughts clearly. Use concise language and be prepared to explain how you would handle specific scenarios, like managing artwork files or following up on proofs.
✨Ask Smart Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team dynamics, the types of projects you might work on, or how they measure success in the Design Studio. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.