At a Glance
- Tasks: Support arts programmes, manage budgets, and coordinate exhibitions in a vibrant cultural setting.
- Company: Leading arts and cultural organisation in London.
- Benefits: £15.00 per hour plus holiday pay for a rewarding temp role.
- Other info: Great opportunity for career growth in a dynamic environment.
- Why this job: Join a creative team and make a real impact in the arts world.
- Qualifications: Experience with Unit 4 (Agresso) and strong communication skills required.
The predicted salary is between 30000 - 30000 £ per year.
Operations Administrator, London Arts and Cultural organisation, temp role for 6 to 8 weeks initially, £15.00 per hour plus holiday pay.
Leading Arts and cultural organisation needs Operations Administrator for varied temp role supporting the Programmes and Curatorial function. This is a rewarding role requiring the ability to build positive relationships with stakeholders, first class communication skills and a keen eye for detail when processing invoices.
Responsibilities include:
- Supporting Programmes and Finance, Curatorial using Unit 4 (Agresso)
- Coordination and communication of the artistic programme schedules and process
- Project management for exhibitions, displays and commissions
- Support the development of programme and schedules at proposal stage
- Budget management and ensuring resources and skills are available to deliver the programmes on time and to budget
- Support the departmental Business Continuity Plan, Risk Register, Risk Assessments and act as a point of contact for Health and Safety
- Contact on department accounting processes
- Help with the financial reporting cycle for the Curatorial department across monthly reconciliations, quarterly reforecasts and year end
- Process invoices regularly in a timely fashion
- Monitor and report on the income and expenditure for the department
- Liaise with colleagues in Finance to understand any changes in policy
- Liaise with Development and Finance on the allocation and management of fundraising income
- Provide financial updates for regular funder reporting
- Involved in the budget overview process for each exhibition
- Administer, attend, record and share decisions from project budget and exhibition meetings
- Support the Head of Programme Management with the effective planning and delivery of the curatorial programme of exhibitions and displays
- Support the Director in the decision making process on agreeing exhibition proposals
- Contribute to the planning, monitoring and evaluation of exhibitions and displays schedules
- Liaise with colleagues to gather schedule information and organise ad hoc schedule planning meetings
Experience needed:
- Working knowledge of Unit 4 (Agresso)
- Some experience of project management
- Good numeracy and business planning skills, including financial
- Effective verbal and written communication skills
- Excellent administrative and organisational skills, with the ability to prioritise and multi-task
- Strong analytical skills and experience in writing, collating and sharing key information
- Minute taking
- Financial planning, working within budget and to deadlines
- A proactive and flexible communicator
- An interest in the Arts and Cultural world
Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Operations Coordinator in Slough employer: Val Wade Recruitment
Join a leading arts and cultural organisation in London as an Operations Coordinator, where you will be part of a vibrant team dedicated to delivering impactful programmes. With a focus on employee growth and development, this temporary role offers a unique opportunity to engage with the arts while enjoying competitive pay and a supportive work culture that values diversity and inclusion. Experience the rewarding environment of a sector that thrives on creativity and collaboration, making it an excellent place for those passionate about the arts.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator in Slough
✨Tip Number 1
Network like a pro! Reach out to people in the arts and cultural sector, attend events, and connect on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Show genuine interest in their work and be ready to discuss how your skills can contribute to their goals.
✨Tip Number 3
Follow up after interviews with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a chance to reiterate your enthusiasm for the role!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Let’s get you that Operations Coordinator role!
We think you need these skills to ace Operations Coordinator in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Coordinator role. Highlight your experience with project management, financial planning, and any relevant software like Unit 4 (Agresso). We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the arts and cultural sector, and how your background makes you a great fit for this temp role. Keep it concise but engaging – we love a good story!
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, make sure your written application showcases your first-class communication skills. Whether it's through your CV or cover letter, clarity and professionalism are key – we want to see that you can communicate effectively!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do in the arts and cultural world.
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Coordinator role. Familiarise yourself with the responsibilities listed in the job description, especially around financial reporting and project management. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Communication Skills
Since this role requires first-class communication skills, prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you had to coordinate schedules or manage budgets, and be ready to discuss these experiences during the interview.
✨Demonstrate Your Attention to Detail
Given the emphasis on processing invoices and managing budgets, be prepared to discuss how you ensure accuracy in your work. You might want to share specific instances where your keen eye for detail made a difference in a project or task.
✨Express Your Passion for the Arts
This organisation is rooted in the arts and culture sector, so don’t shy away from expressing your interest in this field. Share any relevant experiences or projects that highlight your passion, as this can set you apart from other candidates who may not have the same enthusiasm.
