At a Glance
- Tasks: Support the Executive team with diary management, meeting coordination, and event planning.
- Company: Join a high-profile not-for-profit membership body in London.
- Benefits: Earn £19.20 per hour plus holiday pay, with hybrid working options.
- Other info: Val Wade Recruitment values diversity and encourages applications from underrepresented communities.
- Why this job: Work in a dynamic environment and enjoy the company of dogs in the office!
- Qualifications: Experience in administrative roles and strong organisational skills required.
The predicted salary is between 19.2 - 19.2 £ per hour.
Team Executive Assistant, temp for 3 to 6 months initially, hybrid working, Membership Body, London, c.£19.20 per hour plus holiday pay. A high profile not for profit Membership body needs a proactive PA / EA with a professional and engaging demeanour to help support the Executive team. Reporting to the Senior EA, this is a hybrid working role and you will bring your organisational skills and ability to build productive relationships with senior stakeholders to the role. If you love animals, this is a great opportunity for you! Dogs are regularly in the office!
Responsibilities of this role include:
- Providing support to the Executive Assistant and senior leadership team
- Assisting with diary management, meeting coordination, reporting, and the delivery of internal and external events
- Assisting with inbox monitoring and follow-up actions as directed by the Executive Assistant
- Attending meetings when required to take accurate minutes and record actions
- Coordinating complex diaries and schedules, resolving scheduling conflicts
- Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions
- Coordinating room bookings, catering, technical requirements and attendee communications
- Supporting the production of reports and executive level materials
- Assisting in the planning and delivery of key internal and external events
- Coordinate travel arrangements including booking flights, accommodation and transportation
- Prepare detailed travel itineraries and supporting documentation
- Assist with travel expenses administration where required
- Contributing to the efficient and seamless running of the Executive Office
- Gathering information to support executive briefings, reports and presentations
- Preparing and editing documents, reports and presentations with a high level of accuracy and attention to detail
- Maintaining organised records, trackers and filing systems
- Providing administrative support to projects
Skills and Experience needed:
- Experience in an administrative, personal assistant or executive support role
- Strong organisational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Experience taking meeting minutes and producing clear written reports
- High attention to detail and accuracy
- Ability to work proactively and use initiative
- Ability to handle sensitive and confidential information
- Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment
- Able to adapt quickly to shifting priorities
- MS Office or Google Workspace (Outlook, Word, Excel and PowerPoint)
Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.
Executive Administrator in Slough employer: Val Wade Recruitment
As a leading not-for-profit membership body based in London, we pride ourselves on fostering a supportive and inclusive work environment that values collaboration and professional growth. Our hybrid working model offers flexibility, while our unique office culture, complete with friendly dogs, creates a welcoming atmosphere for all employees. Join us to make a meaningful impact in the community and enjoy opportunities for personal development within a passionate team dedicated to animal welfare.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator in Slough
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Val Wade Recruitment and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Administrator in Slough
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Val Wade Recruitment. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Adaptability
Given that this is a temporary HR role at Val Wade Recruitment, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Val Wade Recruitment uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Val Wade Recruitment.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Val Wade Recruitment.
