At a Glance
- Tasks: Support daily admin tasks and coordinate exciting events for a professional membership body.
- Company: Join a leading international membership organisation based in vibrant Central London.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for personal growth.
- Other info: Great chance to work in a diverse environment with excellent career prospects.
- Why this job: Be the first point of contact and make a real impact in a dynamic team.
- Qualifications: A Level or equivalent, with strong communication and admin skills.
The predicted salary is between 30000 - 30000 £ per year.
International Membership Organisation, based in Central London is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel internationally if needed to attend business meetings. As this team is responsible for coordinating a range of committee officers and various processes, this role is varied and busy, and you will have the chance to take responsibility.
Reporting to the Team Manager, responsibilities include:
- Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments
- Day to day administration of a nominated division
- Processing invoices and expense reimbursement requests
- Setting up and coordinating all electronic mailings for the team – liaising with Marketing Department where necessary
- Managing shipments of department materials for conferences
- Maintaining annual records of data release forms
- Generating monthly committee membership reports from the database and distributing these to committee officers
- Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants
- Providing administrative support to two of their Annual conferences
- Basic event planning and onsite support for small local events when required
- Updating the database as needed
- Coordination of public consultation submissions; setting up surveys for committees with survey tools
- Maintaining relevant sections on the website – training given
- Setting up and supporting meetings and supporting colleagues with the admin for these
Skills and requirements:
- A Level or equivalent education
- Excellent written and verbal communication in Business English
- Administrative experience in an office environment with the ability to manage own workload
- Keen attention to detail with a confident, professional demeanour
- MS Office and knowledge of organising Teams and Zoom calls would be useful
- Proven track record in detailed, accurate and timely administration
- Experience organising meetings would be an advantage as would liaising with senior executives
- Experience of working within a membership body would be useful
- Some note taking experience would also be useful as would project work and events experience
- Database updating would be helpful as would experience of updating website content
This is a fantastic opportunity to work within a leading organisation, apply now! Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Administrative Assistant in Portsmouth employer: Val Wade Recruitment
Join a leading International Membership Organisation in Central London as an Administrative Assistant, where you will thrive in a dynamic and supportive work culture that values diversity and inclusion. With hybrid working options and opportunities for international travel, this role offers a unique chance to develop your administrative skills while contributing to meaningful projects and events. The company is committed to employee growth, providing training and resources to help you excel in your career within a vibrant team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the organisation you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their values and recent projects can help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Administrative Assistant in Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in administration and communication, and don’t forget to mention any experience with databases or event planning!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your attention to detail and any specific experiences that relate to the job description.
Show Off Your Communication Skills:Since excellent written and verbal communication is key for this role, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the tasks mentioned in the job description, like processing invoices and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is key for this role, prepare to showcase your skills during the interview. Think of examples where you've effectively communicated in a professional setting, whether it’s responding to emails or liaising with colleagues. Practising common interview questions can also help you articulate your thoughts clearly.
✨Highlight Your Attention to Detail
This position requires keen attention to detail, so be ready to discuss how you've managed tasks that require precision. Bring up specific instances where your attention to detail made a difference, such as ensuring accurate data entry or preparing promotional materials without errors. This will reinforce your suitability for the role.
✨Prepare for Hybrid Working Questions
As this role involves hybrid working and potential international travel, be prepared to discuss your experience with remote work and how you manage your time effectively. Share any relevant experiences that demonstrate your ability to stay organised and productive, whether working from home or attending meetings abroad.
