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For Companies At a Glance
- Tasks: Support the Director of Development with diary management, meetings, and correspondence.
- Company: Join a renowned Arts organisation making waves in the cultural sector.
- Benefits: Earn £16.00-£17.00 per hour plus holiday pay in a dynamic environment.
- Why this job: Gain valuable experience in a high-profile role while contributing to the arts.
- Qualifications: Solid secretarial experience and excellent communication skills required.
- Other info: Temporary role until June 2025; perfect for students seeking career development.
The predicted salary is between 33280 - 35360 £ per year.
Job Description
Personal Assistant, Educational Organisation, London, hybrid temp role for 4-6 weeks initially with a possible extension, £18 p/h plus holiday pay
Leading London-based organisation requires a PA to support 2 Deputy Directors. With an immediate start this temporary role could be extended. This opportunity will suit those not seeking a permanent role, as it is possible it could become a long term booking.
Duties will include:
- Being first point of contact for the Deputy Directors
- Managing diaries and correspondence
- Dealing with external stakeholders and internal staff
- Secretariat meeting duties – room bookings, drafting agendas, coordinating, and circulating papers
- Some minute taking
- Following up actions and keeping updated action logs, as required
- Booking travel and accommodation
- Day to day financial support e.g. raising purchase orders and processing invoices
- High quality, accurate and well-presented word processing of letters, minutes, papers and reports
- Develop effective relationships and liaise with colleagues and external partners
Skills and experience:
- At least two years consistent PA experience
- Excellent communication skills, both written and verbal
- Proactive with the ability to thrive in a fast-paced environment
- Strong organisational skills and attention to detail
- Good working knowledge of all Microsoft packages
This role will be offered subject to a clear Standard DBS
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the arts sector and the specific organisation you're applying to. Understanding their mission, values, and recent projects will help you tailor your conversations and demonstrate genuine interest during interviews.
✨Tip Number 2
Network with professionals in the arts industry, especially those who have experience as personal assistants. Attend relevant events or join online forums to gain insights and potentially get referrals that could boost your application.
✨Tip Number 3
Prepare for the interview by practising common questions related to diary management, communication skills, and handling confidential information. Use examples from your past experiences to illustrate your capabilities.
✨Tip Number 4
Showcase your tech-savviness by being familiar with CRM systems and other software mentioned in the job description. If possible, mention any relevant experience you have with these tools during your discussions.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the skills and qualifications mentioned in the job description. Emphasise your secretarial experience, diary management skills, and any previous roles supporting senior staff.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the organisation. Mention specific examples of how your skills can benefit the Director of Development and the team, particularly in managing communications and organising meetings.
Highlight Key Skills: In your application, focus on key skills such as excellent written communication, attention to detail, and the ability to handle confidential information. Provide examples of how you've successfully used these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Given the emphasis on accuracy and attention to detail in the job description, a polished application will demonstrate your suitability for the role.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage diaries and prioritise tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple commitments in previous roles.
✨Demonstrate Discretion and Professionalism
You'll be handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you've had to maintain discretion and how you approached those situations.
✨Highlight Your Communication Skills
Excellent written and verbal communication is key for this role. Bring examples of reports or correspondence you've drafted, and be ready to explain how you tailor your communication style to different audiences.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in high-pressure situations. Think of scenarios where you've had to adapt quickly or resolve conflicts, and be ready to share your thought process and outcomes.
