At a Glance
- Tasks: Support artistic programmes and manage budgets while liaising with various stakeholders.
- Company: Leading arts and cultural organisation in London.
- Benefits: £15.00 per hour plus holiday pay for a rewarding temp role.
- Other info: Opportunity to work in a dynamic environment with a focus on inclusivity.
- Why this job: Join a vibrant team and make a difference in the arts community.
- Qualifications: Experience with Unit 4 (Agresso) and strong communication skills required.
The predicted salary is between 30000 - 30000 € per year.
Operations Administrator, London Arts and Cultural organisation, temp role for 6 to 8 weeks initially, £15.00 per hour plus holiday pay.
Leading Arts and cultural organisation needs Operations Administrator for varied temp role supporting the Programmes and Curatorial function. This is a rewarding role requiring the ability to build positive relationships with stakeholders, first class communication skills and a keen eye for detail when processing invoices.
Responsibilities include:
- Supporting Programmes and Finance, Curatorial using Unit 4 (Agresso)
- Helping with the coordination and communication of the artistic programme schedules and process
- Supporting project management for exhibitions, displays and commissions
- Assisting with the development of programme and schedules at proposal stage
- Helping with budget management and ensuring resources and skills are available to deliver the programmes on time and to budget
- Supporting the departmental Business Continuity Plan, Risk Register, Risk Assessments and acting as a point of contact for Health and Safety
- Becoming a contact on department accounting processes
- Helping with the financial reporting cycle for the Curatorial department across monthly reconciliations, quarterly reforecasts and year end, ensuring budgets are managed accurately and effectively
- Processing invoices regularly in a timely fashion
- Monitoring and reporting on the income and expenditure for the department, collating and providing management information to the Senior Team and Finance and developing and maintaining forecasting documents to aid accurate forecasting
- Liaising with colleagues in Finance to understand any changes in policy and keep divisional colleagues up to date to ensure compliance
- Liaising with Development and Finance on the allocation and management of fundraising income
- Providing financial updates for regular funder reporting
- Being involved in the budget overview process for each exhibition
- Administering, attending, recording and sharing decisions from project budget and exhibition meetings
- Supporting the Head of Programme Management with the effective planning and delivery of the curatorial programme of exhibitions and displays
- Supporting the Director in the decision making process on agreeing exhibition proposals by providing scheduling scenarios
- Contributing to the planning, monitoring and evaluation of exhibitions and displays schedules
- Liaising with colleagues to gather schedule information, highlight scheduling questions requiring resolution, and organise ad hoc schedule planning meetings
Experience needed:
- Working knowledge of Unit 4 (Agresso)
- Ideally some experience of project management
- Good numeracy and business planning skills, including financial
- Effective verbal and written communication skills
- Excellent administrative and organisational skills, with the ability to prioritise and multi-task in order to meet deadlines and work well under pressure
- Strong analytical skills and experience in writing, collating and sharing key information, ensuring the delivery of key objectives
- Minute taking
- Financial planning, working within budget and to deadlines
- A proactive and flexible communicator
- An interest in the Arts and Cultural world
Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.
Operations Coordinator employer: Val Wade Recruitment
Join a leading arts and cultural organisation in London as an Operations Coordinator, where you will be part of a vibrant team dedicated to delivering impactful programmes. With a commitment to fostering a supportive work culture, the company offers opportunities for professional growth and development, alongside competitive pay and benefits. This temporary role not only allows you to engage with the arts but also provides a chance to build valuable relationships within the sector, making it a rewarding experience for those passionate about culture and community.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the arts and cultural sector, attend events, and connect on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Show your passion for the arts and how your skills can contribute to their goals. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! Whether it’s verbal or written, being able to articulate your thoughts clearly is key. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Coordinator role. Highlight relevant experience, especially in project management and financial planning, to show us you’re the perfect fit for our arts and cultural organisation.
Craft a Compelling Cover Letter:Your cover letter should tell us why you're passionate about the arts and how your skills align with the job description. Use specific examples to demonstrate your first-class communication skills and attention to detail.
Showcase Your Skills:Don’t forget to mention your working knowledge of Unit 4 (Agresso) and any experience you have with budget management. We want to see how you can contribute to our team right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Stuff
Make sure you understand the role of an Operations Coordinator inside out. Familiarise yourself with Unit 4 (Agresso) and brush up on your project management skills. Being able to discuss how you've used these tools in past roles will show you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated complex information in previous jobs, especially in high-pressure situations. This will demonstrate your first-class communication skills.
✨Be Detail-Oriented
Given the emphasis on processing invoices and managing budgets, be prepared to discuss your attention to detail. Bring examples of how you've ensured accuracy in financial reporting or project management tasks. This will highlight your keen eye for detail, which is crucial for this position.
✨Express Your Passion for the Arts
This organisation values a genuine interest in the arts and culture sector. Be ready to share why you're passionate about this field and how it aligns with your career goals. Showing enthusiasm can set you apart from other candidates and demonstrate that you're a good cultural fit.
