Operations Coordinator in London

Operations Administrator, London Arts and Cultural organisation, temp role for 6 to 8 weeks initially, £15.00 per hour plus holiday pay.

Leading Arts and cultural organisation needs Operations Administrator for varied temp role supporting the Programmes and Curatorial function. This is a rewarding role requiring the ability to build positive relationships with stakeholders, first class communication skills and a keen eye for detail when processing invoices.

Responsibilities include:

• Supporting Programmes and Finance, Curatorial using Unit 4 (Agresso)
• Helping with the coordination and communication of the artistic programme schedules and process
• Supporting project management for exhibitions, displays and commissions
• Assisting with the development of programme and schedules at proposal stage
• Helping with budget management and ensuring resources and skills are available to deliver the programmes on time and to budget
• Supporting the departmental Business Continuity Plan, Risk Register, Risk Assessments and acting as a point of contact for Health and Safety
• Becoming a contact on department accounting processes
• Helping with the financial reporting cycle for the Curatorial department across monthly reconciliations, quarterly reforecasts and year end, ensuring budgets are managed accurately and effectively
• Processing invoices regularly in a timely fashion
• Monitoring and reporting on the income and expenditure for the department, collating and providing management information to the Senior Team and Finance and developing and maintaining forecasting documents to aid accurate forecasting
• Liaising with colleagues in Finance to understand any changes in policy and keep divisional colleagues up to date to ensure compliance
• Liaising with Development and Finance on the allocation and management of fundraising income
• Providing financial updates for regular funder reporting
• Being involved in the budget overview process for each exhibition
• Administering, attending, recording and sharing decisions from project budget and exhibition meetings
• Supporting the Head of Programme Management with the effective planning and delivery of the curatorial programme of exhibitions and displays
• Supporting the Director in the decision making process on agreeing exhibition proposals by providing scheduling scenarios
• Contributing to the planning, monitoring and evaluation of exhibitions and displays schedules
• Liaising with colleagues to gather schedule information, highlight scheduling questions requiring resolution, and organise ad hoc schedule planning meetings

Experience needed:

• Working knowledge of Unit 4 (Agresso)
• Ideally some experience of project management
• Good numeracy and business planning skills, including financial
• Effective verbal and written communication skills
• Excellent administrative and organisational skills, with the ability to prioritise and multi-task in order to meet deadlines and work well under pressure
• Strong analytical skills and experience in writing, collating and sharing key information, ensuring the delivery of key objectives
• Minute taking
• Financial planning, working within budget and to deadlines
• A proactive and flexible communicator
• An interest in the Arts and Cultural world

Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.