At a Glance
- Tasks: Support arts programmes and manage finances while collaborating with creative teams.
- Company: Leading London arts and cultural organisation with a vibrant atmosphere.
- Benefits: £17.40 per hour, holiday pay, and a chance to work in the arts.
- Other info: Temporary role for 6 to 8 weeks with opportunities for growth.
- Why this job: Make a real impact in the arts while developing your skills in a dynamic environment.
- Qualifications: Experience with Unit 4 (Agresso) and strong communication skills required.
The predicted salary is between 17 - 17 £ per hour.
A London Arts and Cultural organisation is seeking an Administration Manager for a temporary role lasting 6 to 8 weeks, offering £17.40 per hour plus holiday pay. This varied role supports the Programmes and Curatorial function and requires the ability to build positive relationships with stakeholders, first-class communication skills, and a keen eye for detail when processing invoices.
Responsibilities include:
- Supporting Programmes and Finance, Curatorial using Unit 4 (Agresso)
- Coordinating and communicating the artistic programme schedules
- Supporting project management for exhibitions, displays, and commissions
- Assisting with budget management and ensuring resources are available to deliver programmes on time and within budget
- Supporting the departmental Business Continuity Plan, Risk Register, and Risk Assessments
- Acting as a point of contact for Health and Safety
- Helping with the financial reporting cycle for the Curatorial department
- Processing invoices regularly in a timely fashion
- Monitoring and reporting on income and expenditure for the department
- Liaising with colleagues in Finance to understand changes in policy
- Providing financial updates for regular funder reporting
- Administering, attending, recording, and sharing decisions from project budget and exhibition meetings
- Supporting the Head of Programme Management with planning and delivery of the curatorial programme
- Contributing to the planning, monitoring, and evaluation of exhibitions and displays schedules
- Gathering schedule information and organising ad hoc schedule planning meetings
Experience needed:
- Working knowledge of Unit 4 (Agresso)
- Some experience of project management
- Good numeracy and business planning skills, including financial
- Effective verbal and written communication skills
- Excellent administrative and organisational skills
- Strong analytical skills and experience in writing, collating, and sharing key information
- Minute taking
- Financial planning, working within budget and to deadlines
- A proactive and flexible communicator
- An interest in the Arts and Cultural world
Due to the large number of applications received, only shortlisted applicants will be contacted. Val Wade Recruitment actively seeks applicants from underrepresented communities and prides itself as an equal opportunities employer and agency.
Administration Manager, Arts in London employer: Val Wade Recruitment
Join a leading arts and cultural organisation in London as an Administration Manager, where you will play a vital role in supporting dynamic programmes and curatorial functions. With a commitment to fostering a collaborative work culture, this temporary position offers competitive pay, opportunities for professional growth, and the chance to engage with the vibrant arts community. Embrace the unique advantage of working in a creative environment that values diversity and encourages innovative thinking.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Manager, Arts in London
✨Tip Number 1
Network like a pro! Reach out to people in the arts and cultural sector, attend events, and connect on LinkedIn. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the organisation and its projects. Show your passion for the arts and how your skills can contribute to their goals. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice your communication skills! Whether it’s verbal or written, being able to articulate your thoughts clearly is key. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administration Manager, Arts in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Manager role. Highlight your experience with Unit 4 (Agresso) and any project management skills you have. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the arts and how your skills can support our programmes. Keep it concise but engaging – we love a good story!
Show Off Your Communication Skills:Since this role requires first-class communication, make sure your application reflects that. Use clear and professional language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Arts and Culture
Make sure you brush up on the latest trends and key players in the arts and cultural sector. This will not only show your passion but also help you engage in meaningful conversations during the interview.
✨Master Unit 4 (Agresso)
Since this role requires working knowledge of Unit 4, it’s crucial to familiarise yourself with its functionalities. If possible, practice using the software or watch tutorials to demonstrate your readiness to hit the ground running.
✨Showcase Your Communication Skills
Prepare examples that highlight your first-class communication skills. Think about times when you successfully liaised with stakeholders or managed project communications, as these will be key in this role.
✨Be Detail-Oriented
Given the emphasis on processing invoices and managing budgets, come prepared with examples that showcase your keen eye for detail. Discuss how you've ensured accuracy in financial reporting or project management in past roles.
