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- Tasks: Support high-profile events by managing guest lists and RSVPs.
- Company: Join one of the world's leading museums in a vibrant events team.
- Benefits: Earn ÂŁ14 per hour plus holiday pay, with flexible part-time hours.
- Why this job: Be part of exciting events while developing your organisational and communication skills.
- Qualifications: Experience with high-profile individuals and strong database skills are essential.
- Other info: Val Wade Recruitment encourages applications from underrepresented communities.
One of the world’s leading museums is looking for an Event Support Assistant to join their dynamic Events team. In this administrative role, you will provide support for the successful delivery of a range of high-profile events.
Key responsibilities include:
- Collating guest lists, keeping track of dietary and access requirements, managing RSVPs, and accurately inputting and maintaining data within Raiser’s Edge, the museum’s event database.
- Providing support with processing email and voicemail RSVPs and queries for the museum’s Events team.
- Responding to emails in the department’s external shared mailbox and registering event responses and declines on Raiser’s Edge, ensuring a high degree of accuracy.
- Regularly circulating guest lists to staff members.
- Liaising with the Operations team regarding guest list updates to facilitate timely production of guest biographies.
- Forwarding any email address or data updates to the Operations team to ensure the Museum’s database of supporter information is accurate, creating and amending records as needed.
- Regularly updating the Event Assistant and Event Manager with parking requests, dietary and access requirements.
- Updating guest attendance and seating on Raiser’s Edge post-event.
This administrative role plays a vital part in the preparation of significant high-profile events. Your attention to detail when managing the guest list process is essential. You will be relied on to record incoming information, ensuring all the records are up to date, in addition to liaising with event guests.
If you are looking for a part-time role and have the skills and experience detailed above, please apply now. Due to the large number of applications that we receive, only shortlisted candidates will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.
Event Support Assistant (, , United Kingdom) employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Support Assistant (, , United Kingdom)
✨Tip Number 1
Familiarise yourself with Raiser’s Edge, as it’s a key tool for this role. If you haven’t used it before, consider watching tutorial videos or reading up on its features to demonstrate your proactive approach during the interview.
✨Tip Number 2
Highlight any previous experience you have working with high-profile individuals. Think of specific examples where you successfully managed sensitive information or provided exceptional service, as this will resonate well with the hiring team.
✨Tip Number 3
Prepare to discuss your organisational skills in detail. You might want to create a brief outline of how you manage multiple tasks under tight deadlines, as this is crucial for supporting high-profile events effectively.
✨Tip Number 4
Practice your verbal communication skills, especially in a professional context. You may be asked to explain how you would handle guest queries or liaise with different teams, so being articulate and confident will help you stand out.
We think you need these skills to ace Event Support Assistant (, , United Kingdom)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any work with high-profile individuals or in event support roles. Use specific examples to demonstrate your organisational skills and familiarity with databases like Raiser’s Edge.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the museum's mission. Mention your ability to work independently and your attention to detail, as these are crucial for the Event Support Assistant position.
Highlight Communication Skills: In both your CV and cover letter, emphasise your superior verbal and written communication skills. Provide examples of how you've effectively communicated with diverse audiences in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is key for this role. A polished application reflects your professionalism.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Organisational Skills
As an Event Support Assistant, you'll need to demonstrate strong organisational abilities. Be prepared to discuss specific examples of how you've managed guest lists or coordinated events in the past. Highlight your attention to detail and ability to work under tight deadlines.
✨Familiarise Yourself with Raiser’s Edge
Since the role involves using Raiser’s Edge, it’s crucial to show that you have experience with databases. If you’ve used similar systems before, mention them. If not, do a bit of research on Raiser’s Edge to understand its functionalities and be ready to discuss how you would adapt to using it.
✨Communicate Clearly
Superior verbal and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully and respond thoughtfully to questions, demonstrating your ability to communicate effectively with various audiences.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle high-pressure situations. Think of examples where you successfully managed RSVPs or dealt with unexpected changes during an event. This will showcase your proactive approach and readiness for the role.
