Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Director of Development with meetings, travel, and correspondence.
- Company: Join a renowned Arts organisation making a cultural impact.
- Benefits: Earn £16.00 per hour plus holiday pay, with potential for career growth.
- Why this job: Gain valuable experience in a creative environment while supporting meaningful projects.
- Qualifications: Strong attention to detail, proficiency in Microsoft Office, and CRM experience required.
- Other info: This role is permanent until June 2025, promoting diversity and equal opportunities.
The predicted salary is between 33280 - 41600 £ per year.
Our client, a renowned Arts organisation, requires a Personal Assistant to support the Director of Development. Main duties of this Personal Assistant role are:
- Deliver Divisional meetings (in person and virtual)
- Organise presentation materials and room and AV bookings as needed
- Track donor meetings, collate briefings, manage correspondence, manage requests for international travel
- Process financial activity records for the Director - purchases, credit card reconciliations, expense claims and invoice payments
- Ensure office systems are kept up to date - follow records management procedure
- Produce briefing packs including research about exhibitions and other cultural activities, for travel
- Liaise with the Development Engagement & Events and Development Operations team, as well as the Foundation Trustees
- Help to plan and deliver board meetings, including meeting administration and papers, and support governance, keeping updated records of new Foundation Trustees
Discretion and the ability to work with minimal supervision. Accuracy with a keen eye for detail - proof-reading skills. A flexible and proactive approach. Fast, accurate word-processing skills - Word, Excel, Outlook, PowerPoint. Experience of using Customer Relationship Management (CRM) databases to record and manage supporter data and the ability to ensure best use of CRM systems within your team.
This is a great opportunity to develop your career within a renowned institution. Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Assistant PA (Permanent) employer: Val Wade Recruitment
Contact Detail:
Val Wade Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant PA (Permanent)
✨Tip Number 1
Familiarise yourself with the arts sector and the specific organisation you're applying to. Understanding their mission, recent exhibitions, and key stakeholders will help you tailor your conversations and demonstrate genuine interest during interviews.
✨Tip Number 2
Brush up on your organisational skills by practising how to manage multiple tasks efficiently. Since the role involves coordinating meetings and managing correspondence, being able to showcase your time management techniques can set you apart.
✨Tip Number 3
Network within the arts community. Attend events or join online forums related to arts administration. Making connections can provide insights into the role and may even lead to referrals, which can significantly boost your chances of landing the job.
✨Tip Number 4
Demonstrate your tech-savviness by getting comfortable with CRM systems and office software like Word, Excel, and PowerPoint. Being able to discuss your proficiency in these tools during an interview will show that you're ready to hit the ground running.
We think you need these skills to ace Assistant PA (Permanent)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the duties of the Personal Assistant role. Emphasise your organisational skills, attention to detail, and any experience with CRM systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the arts and your ability to support the Director of Development. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Key Skills: In your application, clearly outline your proficiency in word processing and other software like Excel and PowerPoint. Include any experience you have with managing correspondence and financial records, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A keen eye for detail is essential for this position, so make sure your application reflects that quality.
How to prepare for a job interview at Val Wade Recruitment
✨Showcase Your Organisational Skills
As an Assistant PA, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised meetings, managed correspondence, or handled travel arrangements in the past.
✨Highlight Your Attention to Detail
Accuracy is key in this role. Be ready to discuss instances where your keen eye for detail made a difference, whether it was proofreading documents or ensuring financial records were correct.
✨Familiarise Yourself with CRM Systems
Since experience with Customer Relationship Management databases is essential, brush up on your knowledge of these systems. Be prepared to explain how you've used them in previous roles to manage data effectively.
✨Demonstrate Your Proactive Approach
The job requires a flexible and proactive mindset. Think of examples where you took the initiative to solve problems or improve processes without being asked, and be ready to share these during your interview.
