At a Glance
- Tasks: Support a dynamic team with varied administrative tasks and event coordination.
- Company: Join a leading international membership organisation in Central London.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Embrace a diverse workplace committed to equal opportunities.
- Why this job: Make an impact while developing your skills in a vibrant, supportive environment.
- Qualifications: A Level or equivalent, strong communication skills, and administrative experience.
The predicted salary is between 30000 - 30000 £ per year.
International Membership Organisation, based in Central London is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel Internationally if needed to attend Business meetings. As this team is responsible for coordinating a range of committee officers and various processes this role is varied and busy, and you will have the chance to take responsibility.
Reporting to the Team Manager, responsibilities include:
- Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments
- Day to day Administration of a nominated division
- Processing invoices and expense reimbursement requests
- Setting up and coordinating all electronic mailings for the team – liaising with Marketing Department where necessary
- Managing shipments of department materials for conferences
- Maintaining annual records of data release forms
- Generating monthly committee membership reports from the database and distributing these to committee officers
- Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants
- Providing administrative support to two of their Annual conferences
- Basic event planning and onsite support for small local events when required
- Updating the database as needed
- Coordination of public consultation submissions; setting up surveys for committees with survey tools
- Maintaining relevant sections on the website – training given
- Setting up and supporting meetings and supporting colleagues with the Admin for these
Skills and requirements:
- A Level or equivalent Education
- Excellent written and verbal communication in Business English
- Administrative experience in an office environment with the ability to manage own workload
- Keen attention to detail with a confident, professional demeanour
- MS Office and knowledge of organising Teams and Zoom calls would be useful
- Proven track record in detailed, accurate and timely administration
- Experience organising meetings would be an advantage as would liaising with senior executives
- Experience of working within a membership Body would be useful
- Some note taking experience would also be useful as would project work and Events experience
- Database updating would be helpful as would experience of updating website content
This is a fantastic opportunity to work within a leading organisation, apply now!
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.
Administrative Assistant employer: Val Wade Recruitment
Join a dynamic and inclusive team at a prestigious International Membership Organisation in Central London, where you will play a vital role in supporting various administrative functions. With a hybrid working model, excellent opportunities for professional growth, and a commitment to diversity, this organisation fosters a collaborative work culture that values your contributions and encourages career development. Experience the unique advantage of being part of a leading body that not only prioritises employee well-being but also offers the chance to engage in international business meetings.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Just keep it short and sweet – no need to overdo it!
✨Tip Number 4
Apply through our website for the best chance of landing that Administrative Assistant role. We love seeing applications directly from our site, and it helps us keep track of all the amazing talent out there!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in administration and communication, as these are key for us. Use keywords from the job description to show you’re a perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share why you’re excited about this role and how your skills align with our needs. Keep it concise but engaging – we want to see your personality come through!
Showcase Your Attention to Detail:In a busy role like this, attention to detail is crucial. Make sure your application is free from typos and errors. A polished application reflects your professionalism and care, which we value highly at StudySmarter.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the tasks mentioned in the job description, like processing invoices and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is key for this role, prepare to showcase your skills during the interview. Think of examples where you've effectively communicated in a professional setting, whether it’s responding to emails or liaising with colleagues. Practising common interview questions can also help you articulate your thoughts clearly.
✨Highlight Your Organisational Skills
This job requires keen attention to detail and the ability to manage multiple tasks. Be ready to discuss how you've successfully organised meetings or events in the past. You could even mention specific tools or methods you use to stay organised, which will show that you’re proactive and capable of handling a busy workload.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team and the organisation. Ask about their approach to hybrid working or how they support professional development. This not only shows your interest but also helps you gauge if the company is the right fit for you.
