At a Glance
- Tasks: Support daily admin tasks and coordinate exciting events for a professional membership body.
- Company: Join a leading international membership organisation based in vibrant Central London.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for personal growth.
- Other info: Great chance to work with diverse teams and gain valuable experience in event planning.
- Why this job: Make a real impact while developing your skills in a dynamic and supportive environment.
- Qualifications: A Level or equivalent, with strong communication and admin skills.
The predicted salary is between 30000 - 30000 £ per year.
An International Membership Organisation, based in Central London, is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel internationally if needed to attend business meetings.
As this team is responsible for coordinating a range of committee officers and various processes, this role is varied and busy, and you will have the chance to take responsibility. Reporting to the Team Manager, responsibilities include:
- Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments
- Day to day administration of a nominated division
- Processing invoices and expense reimbursement requests
- Setting up and coordinating all electronic mailings for the team – liaising with the Marketing Department where necessary
- Managing shipments of department materials for conferences
- Maintaining annual records of data release forms
- Generating monthly committee membership reports from the database and distributing these to committee officers
- Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants
- Providing administrative support to two of their Annual conferences
- Basic event planning and onsite support for small local events when required
- Updating the database as needed
- Coordination of public consultation submissions; setting up surveys for committees with survey tools
- Maintaining relevant sections on the website – training given
- Setting up and supporting meetings and supporting colleagues with the admin for these
Skills and requirements:
- A Level or equivalent Education
- Excellent written and verbal communication in Business English
- Administrative experience in an office environment with the ability to manage own workload
- Keen attention to detail with a confident, professional demeanour
- MS Office and knowledge of organising Teams and Zoom calls would be useful
- Proven track record in detailed, accurate and timely administration
- Experience organising meetings would be an advantage as would liaising with senior executives
- Experience of working within a membership body would be useful
- Some note taking experience would also be useful as would project work and events experience
- Database updating would be helpful as would experience of updating website content
This is a fantastic opportunity to work within a leading organisation, apply now!
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities employer and agency.
Administration Assistant employer: Val Wade Recruitment
Join a dynamic and inclusive team at a prestigious International Membership Organisation in Central London, where you will play a vital role in supporting various administrative functions. With a hybrid working model, competitive salary, and opportunities for professional growth, this organisation fosters a collaborative work culture that values diversity and encourages employee development. Experience the unique advantage of being part of a leading body that not only prioritises your career progression but also actively promotes equal opportunities for all.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at the organisation you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their values and recent projects can help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Assistant role. Highlight relevant experience and skills that match the job description, like your admin experience and attention to detail. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your communication skills and any experience with membership bodies or event planning. Let us know what excites you about working with us!
Show Off Your Tech Skills:Since we use tools like MS Office, Teams, and Zoom, make sure to mention your proficiency with these in your application. If you've updated databases or managed website content before, shout about it! We love tech-savvy candidates.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Val Wade Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Assistant role. Familiarise yourself with the tasks mentioned in the job description, like processing invoices and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As this role requires excellent written and verbal communication, prepare examples of how you've effectively communicated in previous roles. Think about times when you had to respond to queries or liaise with different departments. Practising these scenarios can help you articulate your experience clearly during the interview.
✨Highlight Your Attention to Detail
Attention to detail is crucial for an Administration Assistant. Be ready to discuss specific instances where your keen eye for detail made a difference, whether it was in managing data or ensuring accuracy in reports. This will reassure the interviewers that you can handle the varied and busy nature of the role.
✨Prepare for Hybrid Working Questions
Since the role involves hybrid working and potential international travel, think about how you manage your time and stay organised in a flexible work environment. Be prepared to discuss your experience with remote tools like Teams and Zoom, and how you ensure effective communication and collaboration with your team, regardless of location.
