At a Glance
- Tasks: Support planning and coordination of ductwork cleaning and compliance works across the UK.
- Company: Fast-expanding compliance services company with a dynamic culture.
- Benefits: Competitive salary, pension scheme, free parking, and 23 days annual leave.
- Other info: Clear career progression opportunities as the business continues to grow.
- Why this job: Join a growing team and make an impact in the built environment sector.
- Qualifications: Experience in administration or operations, strong organisational skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Wallsend – Hybrid Monday 8:30am‑16:30pm; Friday 9:00am‑16:00pm. Competitive base salary + benefits.
Green Zone Surveys (UK) Ltd is a fast‑expanding company delivering Building Compliance surveys and a comprehensive range of related services to clients throughout the United Kingdom powered by Vadella. Our specialist TR19 ductwork cleaning division, Enviroduct, further strengthens our offering within the built environment sector.
About The Role
We have an exciting opportunity for an Operations Administrator who will be responsible for supporting the planning, coordination, and administration of TR19 ductwork cleaning and compliance works across the UK.
- Analyse remedial reports from previous visits and prepare quotations for recommended remedial works
- Coordinate and schedule service visits, cleaning works, and compliance activities nationwide
- Liaise with clients regarding bookings, access arrangements, permits, and operational requirements
- Prepare and issue job sheets, RAMS, and site‑specific information to field operatives
- Arrange permits to work and site access documentation on a weekly basis
- Ensure operatives receive correct keys, access information and site requirements
- Submit completed reports and documentation to clients in a timely manner
- Provide operational updates and feedback to clients and internal teams
- Maintain accurate records within FieldMotion, RIMS, and company systems
- Monitor daily alarm activations and escalated issues where required
- Track report completion and chase outstanding documentation
- Support continuous improvement of operational processes and administration systems
- Provide general administrative support to the wider operations team
What You Will Bring
- Previous experience in an administration, operations, scheduling, or coordination role
- Excellent organisational and time‑management skills
- Strong communication and stakeholder management abilities
- High level of accuracy and attention to detail
- Ability to manage multiple priorities within a fast‑paced environment
- Competent in Microsoft Office and experience using CRM systems
- Professional telephone manner and customer service skills
- Planning experience would be advantageous but is not essential
- Knowledge of permit‑to‑work systems and RAMS documentation (desirable)
- Experience within facilities management, compliance services, construction, or HVAC sectors (desirable)
- Understanding of TR19 ductwork cleaning and ventilation hygiene services (desirable)
- Experience preparing quotations and remedial work proposals (desirable)
What’s In It For You
- Competitive salary
- Company pension scheme
- Free on‑site parking
- Birthday off
- 23 days annual leave + bank holidays
- Vitality Life Insurance
- Perkbox benefits platform
- Clear career progression path as the business and Group continue to grow
About Vadella
Vadella Group is a PE‑backed compliance services business operating across the TIC market – fire safety, water hygiene, asbestos, HVAC and health and safety consulting. We operate through a portfolio of specialist operating companies, each with its own identity and client base, supported by a Group infrastructure that enables them to grow. We are in a period of significant and deliberate growth, expanding our portfolio through acquisition and scaling our people and operational infrastructure accordingly. It is an exciting time to be joining the Group team.
Operations Administrator in Wallsend employer: Vadella
Green Zone Surveys (UK) Ltd offers a dynamic work environment in Wallsend, where employees benefit from a competitive salary, generous annual leave, and a clear career progression path as the company continues to expand. With a strong focus on employee well-being, including perks like free on-site parking and a comprehensive benefits platform, this is an excellent opportunity for those looking to grow within a supportive and innovative team dedicated to delivering high-quality compliance services across the UK.
