At a Glance
- Tasks: Support our CEO and Executive Board with administrative tasks and strategic planning.
- Company: Join Vadella, a fast-growing compliance group focused on safety and innovation.
- Benefits: Competitive salary, 25 days holiday, hybrid work, and opportunities for personal growth.
- Other info: Fast-paced environment with a focus on collaboration and professional development.
- Why this job: Be at the heart of leadership, shaping the future of a dynamic company.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
Vadella is a fast-growing group of specialist compliance businesses, bringing together experts across water, fire, air quality, electrical, hazardous materials and health & safety. Together, we help organisations keep their buildings safe, compliant and operational, while each of our operating companies retains its own specialist expertise and identity.
There’s never been a better time to join Vadella. Backed by long-term investment, we’re building something genuinely different, investing in our people, technology and growth. You’ll join an ambitious business where your ideas matter, your development is supported and you’ll play a key role in shaping our future.
We are looking for a highly organised and proactive Executive Assistant to provide comprehensive support to our CEO and Executive Board. This is a pivotal, fast‑paced role at the heart of Vadella’s leadership, requiring someone who can anticipate needs, operate with discretion and keep things running seamlessly behind the scenes.
What You’ll Be Doing
- Provide day‑to‑day administrative support to the CEO and Executive Board
- Manage complex diaries, including scheduling meetings, booking travel and accommodation and coordinating across time zones
- Oversee inbox management, triaging and ensuring timely responses
- Prepare agendas, presentations, and decks ahead of meetings and events
- Track meeting actions through to completion
- Manage and process expenses on behalf of the CEO
- Oversee the Colleague of the Week nomination process, ensuring it runs smoothly and consistently
- Manage the Ideas Inbox, organising and tracking submissions
- Plan and coordinate internal and external events from inception to delivery, including monthly operational meetings, 1‑2‑1s and more
- Organise field visits for the Vadella Senior Leadership Team, ensuring they know who they are meeting, where and when
- Organise and execute induction processes for central team members
Strategic Thinking
- Think ahead to anticipate potential risks and logistical challenges, putting mitigations in place before issues arise
- Act as a trusted partner to senior leaders, enabling them to focus on high‑priority work
- Build strong working relationships with leaders across the business, becoming the eyes and ears of the CEO
What We’re Looking For
- Proven experience as an Executive Assistant or in a senior PA role
- Exceptional organisational skills with a strong attention to detail
- Ability to manage multiple priorities in a fast‑paced environment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office and presentation tools
- Discreet, professional, and confident when dealing with sensitive information
- Proactive and solutions‑focused mindset
What You’ll Get In Return
25 days holiday +
Executive Assistant employer: Vadella
Green Zone Surveys (UK) Ltd is an excellent employer, offering a dynamic work environment in Wallsend that combines the flexibility of hybrid working with a strong focus on employee development. With competitive salaries, a comprehensive benefits package including a company pension scheme and 23 days of annual leave, as well as clear career progression opportunities, employees are supported in their professional growth while contributing to meaningful projects in building compliance. The collaborative culture fosters teamwork and innovation, making it a rewarding place to work for those looking to make an impact in the facilities management sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Vadella looking for candidates who are engaged and informed.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Vadella. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Vadella
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Vadella’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
