Administrator - Knaresborough

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Main duties of the job:

• Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.
• Attend community-based vaccination sessions in both schools and local based settings.
• Work with the nursing team to ensure productive and safe sessions.
• Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes.
• Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.
• Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.
• Assist in identifying home schooled children and those in Pupil Referral Units.
• Maintain databases to ensure records are kept up to date and that documents are prepared for school visits.
• Ensure online consent systems have been triaged and completed ahead of a vaccination session.
• Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
• First point of contact for all administrative tasks.
• Have clear communication via face to face, by phone and email with children, parents and school staff.
• Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.
• Actively and constructively contribute to team meetings.
• Undertake other duties commensurate with the level of this position.
• Comply with Company policies & procedures.

About us:

Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London. We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.

Job responsibilities:

The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.

Person Specification:

Qualifications:

• GCSE level of education or equivalent with a minimum of grade C in both English and Maths.

Experience:

• Previous experience in an administrative or office-based role, ideally within healthcare, public health, education, or a community service setting.
• Experience of managing confidential and sensitive information in line with data protection and GDPR requirements.
• Experience using electronic record systems and Microsoft Office applications (Word, Excel, Outlook).
• Experience handling telephone and email enquiries in a professional and courteous manner.
• Experience supporting clinics, appointments, or service delivery through effective administration.
• Experience working to deadlines and managing competing priorities in a busy office environment.
• Experience working as part of a multidisciplinary team.
• Experience working within an NHS, local authority, or school-based service.
• Experience supporting immunisation or vaccination programmes.
• Experience liaising with schools, parents/carers, and healthcare professionals.
• Experience using clinical or patient management systems (e.g. SystmOne, EMIS, or similar).
• Experience with data entry, reporting, and maintaining accurate records for audits or performance monitoring.

Disclosure and Barring Service Check:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.