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- Tasks: Assist in delivering health programmes and support nurses in schools and community settings.
- Company: Join Vaccination UK, a key player in public health and immunisation services.
- Benefits: Competitive salary, full-time hours, and the chance to make a real difference.
- Why this job: Be part of a mission to fight disease and promote health in your community.
- Qualifications: GCSEs in English and Maths, plus admin experience, ideally in healthcare or education.
- Other info: Dynamic role with opportunities for growth in a supportive team environment.
The predicted salary is between 19500 - 27000 £ per year.
The post holder will be responsible for promoting, delivering and facilitating various programmes directed by management as part of the School Aged Immunisation Service, by assisting nurses in the schools or office.
Job responsibilities
- Assist in the planning, delivery and evaluation of health promotion/education and public health school age immunisation programmes.
- Attend community-based vaccination sessions in both schools and local based settings.
- Work with the nursing team to ensure productive and safe sessions.
- Promote and facilitate collaborative working between the team, schools and other educational institutions and families, in the delivery of the immunisation programmes.
- Focus on ensuring all consent forms have been returned, guaranteeing new ideas go towards achieving local area targets.
- Ensure the process for storing, transporting, collecting and delivering vaccinations to site are adhered to.
- Identify home schooled children and those in Pupil Referral Units.
- Maintain databases to ensure records are kept up to date and that documents are prepared for school visits.
- Ensure online consent systems have been triaged and completed ahead of a vaccination session.
- Adhere to the Standard Operating Procedure for School Immunisation (SOPs).
- First point of contact for all administrative tasks.
- Communicate clearly via face to face, by phone and email with children, parents and school staff.
- Responsible for maintaining the cold chain, ordering, and arranging transport of vaccinations to site.
- Actively and constructively contribute to team meetings.
- Undertake other duties commensurate with the level of this position.
- Comply with Company policies & procedures.
About Us
Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London. We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.
Person Specification
Essential
- GCSE level of education or equivalent with a minimum of grade C in both English and Maths.
Experience
- Previous experience in an administrative or office-based role, ideally within healthcare, public health, education, or a community service setting.
- Experience of managing confidential and sensitive information in line with data protection and GDPR requirements.
- Experience using electronic record systems and Microsoft Office applications (Word, Excel, Outlook).
- Experience handling telephone and email enquiries in a professional and courteous manner.
- Experience supporting clinics, appointments, or service delivery through effective administration.
- Experience working to deadlines and managing competing priorities in a busy office environment.
- Experience working as part of a multidisciplinary team.
Desirable
- Experience working within an NHS, local authority, or school-based service.
- Experience supporting immunisation or vaccination programmes.
- Experience liaising with schools, parents/carers, and healthcare professionals.
- Experience using clinical or patient management systems (e.g. SystmOne, EMIS, or similar).
- Experience with data entry, reporting, and maintaining accurate records for audits or performance monitoring.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Administrator - Knaresborough employer: Vaccination UK Ltd
Contact Detail:
Vaccination UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Knaresborough
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Vaccination UK. Understand their mission and values, especially how they contribute to public health. This will help you connect your skills to their goals during the chat.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your previous experience aligns with the role of Administrator, especially in managing sensitive information and working in a team.
✨Tip Number 3
Show your enthusiasm! When you’re in the interview, let your passion for public health and community service shine through. Talk about why you want to be part of the School Aged Immunisation Service and how you can contribute to their success.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your fit for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Administrator - Knaresborough
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role. We want to see how you can contribute to our mission in the School Aged Immunisation Service!
Showcase Relevant Experience: If you've got experience in healthcare, education, or community services, shout about it! We love seeing candidates who understand the importance of public health and can manage sensitive information.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Vaccination UK Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role. Familiarise yourself with the School Aged Immunisation Service and how it operates. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience, especially in healthcare or education settings. Highlight specific examples where you've managed confidential information, used electronic record systems, or supported service delivery. This will demonstrate your capability to handle the tasks required for this role.
✨Communicate Clearly and Professionally
Since you'll be the first point of contact for various stakeholders, practice clear and professional communication. Think about how you would handle phone and email enquiries, and be ready to provide examples of how you've successfully communicated with parents, schools, or healthcare professionals in the past.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the challenges they face in delivering immunisation programmes, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the job is the right fit for you.
