At a Glance
- Tasks: Support project delivery with admin tasks, resource coordination, and client communication.
- Company: Join a dynamic team in a fast-paced environment focused on operational excellence.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: Perfect for those looking to kickstart their career in administration and project management.
- Why this job: Be the backbone of exciting projects and make a real difference in operations.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive Administrator to support the effective delivery of operational, commercial, financial, and logistical activities across the business. This role is responsible for providing comprehensive administrative support for both planned and reactive projects, ensuring smooth day-to-day operations and maintaining high standards of accuracy, compliance, and client service.
The successful candidate will play a key role in coordinating resources, managing documentation, supporting finance and sales processes, and acting as a central point of communication across departments.
Responsibilities- Operations Administration
- Coordinate and schedule personnel and resources for operational projects and ongoing contracts
- Support the allocation and management of resources for incoming sales enquiries and project requirements
- Assist with recruitment administration and maintaining workforce records for site personnel
- Prepare, issue, and maintain project documentation in line with company procedures and compliance requirements
- Manage shared operational mailboxes, including filing, tracking correspondence, and carrying out quality assurance checks
- Coordinate logistics and equipment movements while maintaining accurate equipment and resource records
- Act as a professional point of contact for clients throughout project delivery
- Maintain accurate operational records, trackers, and reporting documentation
- Finance Administration
- Prepare, create, and issue client invoices for site and reporting work
- Monitor outstanding payments and issue invoice reminders where required
- Investigate invoice queries and support dispute resolution processes
- Assist with cash collection and payment tracking activities
- Manage the accounts inbox, ensuring all incoming correspondence is actioned and filed appropriately
- Enter supplier invoices and maintain accurate financial records within company systems
- Sales & Commercial Support
- Prepare quotations for new and ongoing projects
- Provide administrative support for sales enquiries and tender submissions
- Complete supplier registration forms and pre-tender documentation accurately and within deadlines
- Maintain and update commercial records and documentation
- Business Administration & Compliance
- Manage the careers inbox and maintain internal databases for field engineers and applicants
- Produce, format, and update company documentation across departments
- Maintain registers, trackers, and compliance documentation
- Support continuous improvement of administrative processes and document control systems
- Ensure all records are maintained in accordance with company procedures and compliance standards
- General Duties
- Assist with general office management duties, including maintaining office supply stock levels and coordinating orders where required
- Support the upkeep and presentation of the office environment, including general housekeeping oversight
- Assist with proofreading and quality checking of company documentation, reports, and client-facing materials to ensure accuracy and professionalism
- Provide additional administrative support and carry out other duties as required to meet business needs
- Excellent communication and interpersonal skills
- Strong organisational skills with the ability to manage multiple priorities
- Highly flexible, adaptable, and able to work effectively within a team
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
- Strong attention to detail and ability to work with a high level of accuracy
- Ability to use initiative and exercise sound judgement
- Capable of working effectively under pressure and meeting tight deadlines
- Professional and proactive approach to work
- Previous administration experience within an operational, logistics, or commercial environment is desirable
Project Administrator in Norwich employer: Vacancy
Join a dynamic and supportive team where your organisational skills will shine as a Project Administrator. Our company fosters a collaborative work culture that prioritises employee growth, offering opportunities for professional development and continuous improvement. Located in a vibrant area, we provide a stimulating environment with a focus on maintaining high standards of client service and operational excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Norwich
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Project Administrator role.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. We want you to show off your knowledge about their operations and how you can contribute to their success. Tailor your answers to highlight your organisational skills and attention to detail!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. We suggest focusing on scenarios where you’ve managed multiple priorities or resolved conflicts, as these are key in administrative roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Project Administrator in Norwich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and any relevant experience in administration, logistics, or finance. We want to see how you can support our operations!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've managed multiple priorities and maintained high standards in previous jobs.
Show Off Your Attention to Detail:In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to proofread their documents before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Vacancy
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the responsibilities listed in the job description, such as coordinating resources and managing documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple priorities or streamlined processes. Bring these examples to the interview to illustrate how you can contribute to the company's operational efficiency.
✨Communicate Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, be sure to listen actively and respond thoughtfully to questions, demonstrating your interpersonal skills and ability to engage with others professionally.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think of situations where you've had to resolve conflicts, manage tight deadlines, or handle client inquiries. Prepare to discuss these scenarios, focusing on your approach and the outcomes to showcase your proactive mindset.
