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- Tasks: Support operations by coordinating resources, managing documentation, and ensuring smooth day-to-day activities.
- Company: Join a dynamic team in a fast-paced environment focused on operational excellence.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive workplace culture.
- Other info: Perfect for those looking to kickstart their career in administration and operations.
- Why this job: Be the backbone of our operations and make a real difference in project delivery.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft Office are essential.
The predicted salary is between 25000 - 32000 £ per year.
We are seeking a highly organised and proactive Administrator to support the effective delivery of operational, commercial, financial, and logistical activities across the business. This role is responsible for providing comprehensive administrative support for both planned and reactive projects, ensuring smooth day-to-day operations and maintaining high standards of accuracy, compliance, and client service.
The successful candidate will play a key role in coordinating resources, managing documentation, supporting finance and sales processes, and acting as a central point of communication across departments.
Responsibilities- Coordinate and schedule personnel and resources for operational projects and ongoing contracts
- Support the allocation and management of resources for incoming sales enquiries and project requirements
- Assist with recruitment administration and maintaining workforce records for site personnel
- Prepare, issue, and maintain project documentation in line with company procedures and compliance requirements
- Manage shared operational mailboxes, including filing, tracking correspondence, and carrying out quality assurance checks
- Coordinate logistics and equipment movements while maintaining accurate equipment and resource records
- Act as a professional point of contact for clients throughout project delivery
- Maintain accurate operational records, trackers, and reporting documentation
- Prepare, create, and issue client invoices for site and reporting work
- Monitor outstanding payments and issue invoice reminders where required
- Investigate invoice queries and support dispute resolution processes
- Assist with cash collection and payment tracking activities
- Manage the accounts inbox, ensuring all incoming correspondence is actioned and filed appropriately
- Enter supplier invoices and maintain accurate financial records within company systems
- Prepare quotations for new and ongoing projects
- Provide administrative support for sales enquiries and tender submissions
- Complete supplier registration forms and pre-tender documentation accurately and within deadlines
- Maintain and update commercial records and documentation
- Manage the careers inbox and maintain internal databases for field engineers and applicants
- Produce, format, and update company documentation across departments
- Maintain registers, trackers, and compliance documentation
- Support continuous improvement of administrative processes and document control systems
- Ensure all records are maintained in accordance with company procedures and compliance standards
- Assist with general office management duties, including maintaining office supply stock levels and coordinating orders where required
- Support the upkeep and presentation of the office environment, including general housekeeping oversight
- Assist with proofreading and quality checking of company documentation, reports, and client-facing materials to ensure accuracy and professionalism
- Provide additional administrative support and carry out other duties as required to meet business needs.
- Excellent communication and interpersonal skills
- Strong organisational skills with the ability to manage multiple priorities
- Highly flexible, adaptable, and able to work effectively within a team
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
- Strong attention to detail and ability to work with a high level of accuracy
- Ability to use initiative and exercise sound judgement
- Capable of working effectively under pressure and meeting tight deadlines
- Professional and proactive approach to work
- Previous administration experience within an operational, logistics, or commercial environment is desirable
Operations Administrator in Norwich employer: Vacancy
Contact Detail:
Vacancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Norwich
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their operations. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Operations Administrator in Norwich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight your organisational skills and any relevant experience in administration, logistics, or finance. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've managed multiple priorities or improved processes in previous jobs. We love a good story!
Show Off Your Attention to Detail: In this role, accuracy is key. Make sure your application is free from typos and errors. Double-check everything before hitting send. We appreciate candidates who take pride in their work and pay attention to the little things!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join the StudySmarter family!
How to prepare for a job interview at Vacancy
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Operations Administrator, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple priorities or coordinated resources effectively. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your organisational prowess.
✨Demonstrate Communication Skills
Strong communication is key in this role. Be ready to discuss how you've effectively communicated with clients and colleagues in previous positions. You might even want to prepare a scenario where you resolved a misunderstanding or improved a process through clear communication.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.