Payroll Administrator

Our client is looking for a Payroll Administrator to work at a location in Portsmouth.

Currently working in Finance or HR with payroll administration experience? Ready for a new challenge? Genius is a leading Workforce Solutions company in the South, with a reputation for world-class service and long-lasting relationships. Our vibrant, high-performance culture is a place where good work is recognised – and we’ll provide you with the latest technology and tools to fulfil your potential. We are one of the most diverse small companies in the area who will help you to stay healthy, hydrated and energised with fresh fruit, filtered water, and freshly ground coffee. The Genius social room has retro arcade games, foosball, and table tennis. Or you can mingle at the bar, or just relax/read/chat in one of our funky chesterfield chairs. Enjoy our socials, teamwork, and the opportunity to voice your ideas and improvements. Genius has history and heritage, led by an inspirational entrepreneurial founder, and a compassionate and supportive management team. Rewards, progress, achievements. It’s all here at Genius. Be bold and make the move in your career. Be part of our next chapter of growth and evolution! Apply or contact our Finance Director Darren Shergill on 07748 323733 for a discreet exploratory conversation!

The Role

To maximise the company’s revenue and ensure profitability through:

1. Process payroll for contractors, ensuring accuracy and timeliness.
2. Maintain payroll records, including compensation, deductions, etc.
3. Ensure compliance with relevant laws, regulations, and company policies.
4. Prepare payroll reports and assist with audits.
5. Respond to queries and resolve discrepancies.
6. Coordinate with finance team for related matters.
7. General office and finance administration.

Job Summary

You are responsible for managing and processing payroll, ensuring contractors are paid accurately and on time. Handling payroll calculations, deductions, and compliance while maintaining payroll and accounting records and addressing queries related to compensation.

Responsibilities & Duties

1. Responsible for the full end-to-end management and implementation of the payroll process.
2. Receive, code, validate and distribute time sheets, ensuring their accuracy.
3. Full employee cycle in Sage 50 Payroll.
4. Validate new starter packs for essential payroll information.
5. Chase any missing information from colleagues, clients, and suppliers.
6. Internally communicate necessary payroll-related information received, as required.
7. File documents as part of a weekly cycle.
8. Assist with posting and banking duties.
9. Assist with the processing of accurate and sensitive financial information and input to accounting system.
10. Production of sales invoices associated with payroll sales.
11. Establish your own priorities and organise your own workload ensuring that activities are completed to required standards and tight deadlines.
12. Respond to business queries in a professional and timely manner.
13. Keep financial and non-financial information and records up to date.
14. Act as an effective team member helping others as requested.
15. Develop knowledge and contribute to any payroll processing issues.
16. Identify cost-saving opportunities and efficiency improvements.

Minimum Requirements

1. Previous administrative experience and knowledge of office systems and procedures, ideally gained in a finance or human resources environment.
2. Experience in payroll administration and processing an advantage.
3. Good interpersonal skills, with the ability to deal with clients and colleagues with courtesy, tact, and sensitivity.
4. A demonstrable commitment to customer care.
5. Minimum of GCSEs in Maths and English grade C/4 minimum with a strong track record of obtaining other recognised qualifications.
6. Database experience; knowledge of CRM an advantage.
7. Experience using SAGE 200 and SAGE 50 for payroll preferable.
8. A self-starter with a positive attitude.
9. Stability in past work history.

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