HR Systems and Data Specialist in Glasgow

Location Country

United Kingdom

Work Location

Glasgow

Who are V?

As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

The HR Systems and Data Specialist supports the smooth running, administration, and continuous improvement of HR systems across the global business and will partner with the Reward Team to develop and maintain fit for purpose reports for corporate HR reporting. The role is responsible for ensuring data accuracy, maintaining system processes, and providing technical support to users, helping to deliver an efficient and reliable HR systems experience.

This role requires an inquisitive and solutions-focused individual with a strong attention to detail and a proactive approach to problem-solving. The successful candidate will be comfortable investigating issues, understanding how systems and processes work, and identifying opportunities to improve ways of working. Working collaboratively with colleagues across HR and the wider business, they will enhance user knowledge and confidence through clear guidance and training materials to develop capability and maintain compliance with V. HR systems protocols.

HR Systems Administration

Key Responsibilities and Tasks

• Administer HR systems, ensuring data accuracy, routine updates, and smooth operations.
• Manage user access, run audits, and troubleshoot issues.
• Participate in and contribute to meetings with 3rd party service providers in support of overall responsibilities
• Support HR Systems Lead with configuration, upgrades, releases, and testing cycles

Reporting & Insights

• Support the delivery of high-quality people analytics that enable data-driven decision-making across the organisation.
• Support the creation and automated distribution of regular HR system reports, ensuring data accuracy and consistency.
• Assist with reporting requests, helping to extract, validate, and present data in a clear and meaningful way for stakeholders.

Technical Problem-Solving

• Investigate system issues, identify root causes, and propose solutions.
• Work with HR colleagues to understand needs and ensure the system supports them effectively.

Process Improvement

• Identify opportunities to streamline workflows, enhance system functionality, and support automation.
• Assist with testing and implementing system upgrades or integrations.

Training & Support

• Create fit for purpose user guides and training materials utilising appropriate media and deliver sessions to keep the global HR team up to date.
• Provide ongoing support to users and act as a resource for questions or best practices.

Team Collaboration

• Partner with the HR team to understand business needs, ensuring the system evolves to meet them.
• Step in for the HR Systems Lead when needed to keep operations running smoothly.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Experience with HR systems administration (e.g. HRIS, ATS platforms).
• Strong analytical skills and a curious mindset to investigate system behaviours.
• Excellent attention to detail and commitment to data quality.
• Good communication skills, with the ability to translate technical concepts to non-technical users.
• Track record of using of Excel and creating dashboards.

Desirable

• Exposure to system integrations or configuration changes.
• Experience creating training materials or leading user training sessions.
• Understanding of analytical tools such as Power BI