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- Tasks: Manage purchase orders and ensure timely supplier deliveries in a fast-paced environment.
- Company: Join a dynamic team focused on effective supply chain management.
- Benefits: Competitive salary, supportive work culture, and opportunities for growth.
- Why this job: Be part of a crucial role that keeps the supply chain running smoothly.
- Qualifications: Experience in supply chain or logistics, strong organisational skills, and good communication.
- Other info: Fast-paced environment with opportunities to learn and develop your career.
The predicted salary is between 28800 - 43200 £ per year.
The Supply Chain Administrator supports the effective management of inbound stock and purchase orders, ensuring timely supplier deliveries, accurate system data, and smooth coordination between suppliers, couriers, and internal teams. The role requires strong administration skills, attention to detail, and proactive supplier follow-up in a fast-paced environment.
Responsibilities
- Manage purchase orders from activation through to physical receipt into the warehouse.
- Proactively chase suppliers for order acknowledgements, delivery dates, and on-time delivery.
- Maintain accurate purchase order and inbound stock data on the EFACS system.
- Monitor and manage the purchasing inbox and inbound delivery notifications from couriers.
- Liaise with UK and overseas suppliers and escalate delays or discrepancies.
- Match delivery notes to purchase orders and process goods received transactions.
- Support resolution of shortages, supplier rejects, and invoice discrepancies.
- Prepare basic supply chain and invoice status reports for internal stakeholders.
- Maintain organised records of supplier and delivery documentation.
- Support stock take activities and provide cover for colleagues as required.
Skills & Experience
- Essential
- Experience in a supply chain, purchasing, logistics, or stock control administration role.
- Strong organisational skills with excellent attention to detail and accuracy.
- Confident communicator with suppliers by phone and email.
- Good working knowledge of Microsoft Excel and Word.
- Ability to manage multiple priorities and work under time pressure.
- Desirable
- Experience in a manufacturing environment.
- ERP / MRP system experience (EFACS or similar).
- Exposure to international suppliers and inbound logistics.
- Strong Excel skills (e.g. pivot tables).
Personal Attributes
- Proactive, persistent, and methodical.
- Reliable self-starter with a collaborative approach.
- Comfortable working at pace and with minimal supervision after training.
The Supply Chain Administrator employer: Uxbridge Employment
Contact Detail:
Uxbridge Employment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land The Supply Chain Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the supply chain industry on LinkedIn or at local events. You never know who might have a lead on a job or can give you insider info about a company.
✨Tip Number 2
Prepare for interviews by researching common supply chain scenarios. Think about how you’d handle supplier delays or discrepancies, and be ready to share your thoughts. We want to see your problem-solving skills in action!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple priorities in past roles. We love to see candidates who can juggle tasks while keeping everything on track.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always looking for proactive candidates who are eager to join our team.
We think you need these skills to ace The Supply Chain Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supply chain, purchasing, or logistics. We want to see how your skills match the role, so don’t be shy about showcasing your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Supply Chain Administrator role. Mention specific experiences that demonstrate your proactive approach and ability to manage multiple priorities.
Show Off Your Tech Skills: Since we value strong Excel skills, make sure to mention any relevant experience with spreadsheets, especially if you’ve used pivot tables or similar functions. If you have experience with ERP/MRP systems like EFACS, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Uxbridge Employment
✨Know Your Supply Chain Basics
Before the interview, brush up on key supply chain concepts and terminology. Understanding how purchase orders work and the importance of timely deliveries will show that you're not just familiar with the role but genuinely interested in it.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple priorities or maintained accurate records. Highlighting your attention to detail and organisational skills will resonate well with the interviewers.
✨Communicate Confidently
Practice articulating your thoughts clearly, especially when discussing your experience with suppliers. Being a confident communicator is crucial for this role, so consider doing mock interviews with friends or family to build your confidence.
✨Familiarise Yourself with EFACS
If you have experience with ERP/MRP systems like EFACS, be ready to discuss it. If not, do some research on how such systems function. Showing that you’re proactive about learning can set you apart from other candidates.
