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- Tasks: Coordinate project finances and enhance reporting systems for better visibility and control.
- Company: Join a growing Edinburgh-based company with a focus on innovation and teamwork.
- Benefits: Competitive salary, flexible working options, and opportunities for professional growth.
- Other info: Dynamic work environment with a commitment to equal opportunities.
- Why this job: Be the key link between teams, driving financial success and project efficiency.
- Qualifications: Strong analytical skills and experience in project administration or financial systems.
The predicted salary is between 30000 - 40000 £ per year.
Utopian Professional Recruitment are delighted to be supporting our centrally based Edinburgh client with their continued growth. The Project Finance & Systems Coordinator plays a key role in enhancing financial visibility, consistency and control across many projects. Acting as a bridge between project managers, departmental leads and the finance team, this role ensures projects are set up accurately, tracked consistently and reviewed proactively. The coordinator will help identify early signs of financial risk (e.g overspend, unclaimed variations, excessive WIP) and support improvements to systems and processes that underpin project reporting and profitability.
Your key responsibilities will include:
- Ensure projects in CMAP are set up accurately and consistently, capturing all relevant information, fee structures and client details.
- Support Project Managers with fee invoice generation.
- Record external contractor invoices and SERs in CMAP and ensure they are scheduled for client billing.
- Create and maintain KPI reporting from CMAP.
- Contribute to ongoing system improvements.
- Review new projects in CMAP to ensure consistent set up and correctly completed fields.
- Update CMAP for project changes (e.g novation, billing client changes, adding client PO numbers).
- Review project scope adjustments in CMAP and ensure clients are notified.
- Prepare draft invoicing in CMAP ahead of month-end for Project Managers to review.
- Record outside contractor invoices and SERs in CMAP, scheduling billing in line with original quotes.
- Track client POs, verifying alignment with original fee proposals and terms.
- Support month-end staff expense claims processing.
- Download and cross-check SERs against credit card payments.
- Produce monthly KPI reports for Project Managers.
- Identify and report patterns or root causes of project financial underperformance or risk.
- Contribute to CMAP template development to enable further automation.
- Support the implementation of a PO system and virtual credit card integration.
- Perform ad hoc administrative duties as required.
- Ensure timely and accurate data entry and reporting.
- Keep the Financial Controller and Senior Finance Assistant informed of any issues.
- Follow company QA and H&S standards relevant to the role.
To be considered for this opportunity, our client requires the following background / experience:
- Strong understanding of project administration, reporting and invoicing.
- Experience using project and or financial management systems.
- Strong analytical and communication skills.
- Ability to liaise with others at all levels.
- Highly organised with excellent attention to detail.
Next Steps:
For further information or to apply, please email your CV to Utopian Professional Recruitment as soon as possible. Our client is looking to interview and recruit promptly.
Equal Opportunities:
Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
Project Finance and Systems Coordinator in Edinburgh employer: Utopian Professional Recruitment
Contact Detail:
Utopian Professional Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Finance and Systems Coordinator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and project management sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute.
✨Tip Number 3
Practice your answers to common interview questions, especially those related to project finance and systems. We want you to feel confident and ready to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and you’re considered for the role you’re excited about.
We think you need these skills to ace Project Finance and Systems Coordinator in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Finance and Systems Coordinator role. Highlight relevant experience in project administration, reporting, and invoicing to show us you’re the perfect fit!
Show Off Your Skills: Don’t hold back on showcasing your analytical and communication skills. We want to see how you can liaise with different teams and contribute to financial visibility and control across projects.
Be Detail-Oriented: Since this role requires a high level of organisation and attention to detail, make sure your application is free from errors. A clean, well-structured application will impress us right from the start!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you one step closer to joining our team!
How to prepare for a job interview at Utopian Professional Recruitment
✨Know Your Numbers
As a Project Finance and Systems Coordinator, you'll be dealing with financial data regularly. Brush up on key financial metrics and reporting standards relevant to the role. Be prepared to discuss how you've used these in past projects.
✨Familiarise Yourself with CMAP
Since this role involves using CMAP for project management, take some time to understand its functionalities. If you have experience with similar systems, highlight that and be ready to explain how you can adapt your skills to CMAP.
✨Showcase Your Communication Skills
This position requires liaising with various teams. Prepare examples of how you've effectively communicated complex information to different stakeholders. This will demonstrate your ability to bridge gaps between project managers and finance teams.
✨Be Detail-Oriented
Attention to detail is crucial in this role. During the interview, share instances where your meticulous nature helped prevent financial discrepancies or improved project outcomes. This will show that you understand the importance of accuracy in project finance.