Accounts Payable / Billing Assistant in Glasgow

Utopian Professional Recruitment are delighted to be partnering with a highly regarded client to recruit an Accounts Payable & Billing Assistant on a full-time, 9-month fixed-term contract basis. This is an excellent opportunity for an individual with a couple of years’ experience within accounting or finance, particularly those with exposure to accounts payable and/or billing processes. The role is integral to ensuring timely, accurate, and compliant financial processing across billing, invoicing, payments, expense management, and system workflows.

Working closely with business managers, suppliers, and external vendors, the successful candidate will support the smooth running of financial operations, maintain strong financial controls, and contribute to ongoing process improvements within a collaborative and fast-paced environment.

Your main responsibilities will include:

• Manage the end-to-end processing of financial transactions, including client invoicing, supplier invoices, credit notes, journals, expense claims and electronic payments.
• Ensure timely, accurate and compliant submission of invoices through internal systems and external client and vendor platforms.
• Review invoices for accuracy, compliance with client and firm requirements, and correct coding prior to processing.
• Prepare and maintain schedules of invoices and payments, ensuring deadlines and service levels are consistently met.
• Set up and maintain supplier, client and timekeeper data, ensuring accuracy, completeness and compliance.
• Act as a key point of contact for internal and external stakeholders on billing and payment queries.
• Investigate and resolve invoice discrepancies, rejections, and system issues in collaboration with Partners, fee earners, business services teams, suppliers and vendors.
• Liaise with vendors to resolve system issues and ensure client billing rules and expense codes are correctly configured.
• Maintain shared mailboxes and case workflows, ensuring timely, professional responses.
• Process transactions through financial and web-based systems, ensuring accuracy and compliance with internal controls and regulatory requirements.
• Maintain strong audit trails and documentation to support internal and external audits.
• Support system workflows and ensure data integrity across financial platforms.
• Prepare accruals, reports and management information as required.
• Identify opportunities to improve processes, controls and system usage, contributing to continuous improvement initiatives.
• Support the implementation of new systems, workflows and operational enhancements.

To be considered for this opportunity we are looking for the following background / experience:

• Previous experience of working within a finance function with exposure to billing, accounts payable or a transaction processing role.
• High level of accuracy and attention to detail.
• Extremely organised and manages time effectively with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Confidence dealing with people of all levels across the business.
• Good numeric, analytical and problem solving skills with attention to detail.
• Strong technical capabilities and quick learner.

Reward:

• Hours of Work – Monday to Friday 9-5.30pm (with 3 days working from home).
• Salary – Excellent and will be discussed at time of application.
• Generous holiday allowance.
• Pension.
• Private Medical Insurance.
• Dental Insurance.
• Life Assurance.
• Employee Assistance & so much more!

Next Steps:

For further information, please apply by emailing your CV to Utopian Professional Recruitment ASAP. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook.

Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it is not always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.

Equal Opportunities:

Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.