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- Tasks: Manage reception, support administration, and assist with various business projects.
- Company: Established legal firm in Glasgow with a professional environment.
- Benefits: Competitive salary, generous holiday allowance, and clear career progression.
- Why this job: Join a dynamic team and gain valuable experience in the legal sector.
- Qualifications: Experience in the legal sector, strong communication skills, and IT proficiency.
- Other info: Office-based role with opportunities for training and development.
The predicted salary is between 21500 - 24500 £ per year.
We are delighted to be working in partnership with a long standing client located in Glasgow who are looking to recruit a Business Administrator / Receptionist to join them on a full time, permanent basis. This is a brilliant opportunity for a polite and professional individual who offers experience within the legal sector who is looking to take on additional responsibilities which will include reception, front of house, facilities tasks and support the wider business with future projects. Your key responsibilities will include: Arrange any refreshments required for meetings Administration duties which may include archiving documents, copying and scanning Support the dispatch department when required Open, sort and distribute of all post including internal mail Collection of post at set times during the day Making deliveries / collections Arranging couriers if required First point of contact for all visitors, clients and colleagues Welcome all guests in a polite and professional manner Manage all incoming switchboard enquiries, transferring of calls and taking messages Ensure reception area is clean and tidy at all times with up-to-date information on show Manage the meeting room bookings Ensure all meeting rooms are clean and tidy ahead of future meetings To be considered for this opportunity, our client does require the following experience /background: Previous experience working within the legal sector and/or professional services Extremely professional and presentable at all times Excellent communication and interpersonal skills Ability to think on your feet and use initiative Proactive and ensure tasks are completed before being asked Strong work ethic with high standards at all times Detailed and precise with your approach to work Happy to help others and jump on to reception at short notice to assist Ability to work under pressure and juggle a variety of tasks Strong IT Skills and ability to use different systems including MS Office, Intranet Ability to work independently Willingness to be flexible and proactive Reward Salary or circa of £27k per annum Monday to Friday 9-5pm This is an office based position, located in Glasgow City Centre Generous holiday allowance Excellent training and a clear career path Pension Life Assurance Various incentives and rewards Next Steps For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible. To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position. Equal Opportunities Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.41bf1e1f-b16b-4260-a40a-17c77a06fd15
Business Administrator / Receptionist employer: Utopian Professional Recruitment Services Ltd
Contact Detail:
Utopian Professional Recruitment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator / Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal sector and let them know you're on the hunt for a Business Administrator/Receptionist role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to shine when you get that chance to show off your communication skills and professionalism.
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation for the opportunity. It shows you're keen and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles that suit your skills. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Business Administrator / Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator / Receptionist role. Highlight your experience in the legal sector and any relevant skills that match the job description. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your proactive attitude and strong work ethic, as these are key for us.
Show Off Your Communication Skills: Since this role involves being the first point of contact, it's crucial to demonstrate your excellent communication skills. Whether it’s in your CV or cover letter, let us know how you handle enquiries and manage relationships with clients and colleagues.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates. We can’t wait to hear from you!
How to prepare for a job interview at Utopian Professional Recruitment Services Ltd
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of the legal sector. Familiarise yourself with common terminology and processes that might come up during the conversation. This will show that you're not just a pretty face but someone who understands the industry.
✨Dress to Impress
As a Business Administrator / Receptionist, first impressions matter. Dress professionally and ensure your appearance is tidy. This reflects your understanding of the role and the importance of professionalism in a legal environment.
✨Practice Your Communication Skills
Since you'll be the first point of contact for clients and visitors, practice clear and confident communication. Role-play common scenarios with a friend or family member to get comfortable with answering calls and greeting guests.
✨Show Your Initiative
During the interview, highlight examples where you've taken the initiative in previous roles. Whether it was managing a busy reception area or supporting a team project, demonstrating your proactive nature will resonate well with the interviewers.
