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- Tasks: Manage reception, support projects, and handle administrative duties in a professional environment.
- Company: Established legal firm in Glasgow with a supportive team culture.
- Benefits: Competitive salary, generous holiday allowance, training, and clear career progression.
- Why this job: Join a dynamic team and make a real impact in a professional setting.
- Qualifications: Experience in the legal sector, strong communication skills, and proactive attitude.
- Other info: Office-based role with opportunities for growth and various incentives.
The predicted salary is between 21000 - 24000 £ per year.
We are delighted to be working in partnership with a long standing client located in Glasgow who are looking to recruit a Business Administrator / Receptionist to join them on a full time, permanent basis.
This is a brilliant opportunity for a polite and professional individual who offers experience within the legal sector who is looking to take on additional responsibilities which will include reception, front of house, facilities tasks and support the wider business with future projects.
Your key responsibilities will include:
- Arrange any refreshments required for meetings
- Administration duties which may include archiving documents, copying and scanning
- Support the dispatch department when required
- Open, sort and distribute of all post including internal mail
- Collection of post at set times during the day
- Making deliveries / collections
- Arranging couriers if required
- First point of contact for all visitors, clients and colleagues
- Welcome all guests in a polite and professional manner
- Manage all incoming switchboard enquiries, transferring of calls and taking messages
- Ensure reception area is clean and tidy at all times with up-to-date information on show
- Manage the meeting room bookings
- Ensure all meeting rooms are clean and tidy ahead of future meetings
To be considered for this opportunity, our client does require the following experience /background:
- Previous experience working within the legal sector and/or professional services
- Extremely professional and presentable at all times
- Excellent communication and interpersonal skills
- Ability to think on your feet and use initiative
- Proactive and ensure tasks are completed before being asked
- Strong work ethic with high standards at all times
- Detailed and precise with your approach to work
- Happy to help others and jump on to reception at short notice to assist
- Ability to work under pressure and juggle a variety of tasks
- Strong IT Skills and ability to use different systems including MS Office, Intranet
- Ability to work independently
- Willingness to be flexible and proactive
Reward
- Salary or circa £25-27k per annum
- Monday to Friday 9-5pm
- This is an office based position, located in Glasgow City Centre
- Generous holiday allowance
- Excellent training and a clear career path
- Pension
- Life Assurance
- Various incentives and rewards
Next Steps
For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.
To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook
Whilst Utopian Professional Recruitment strives to get in touch with all our applicants, it isn’t always possible. If you have not heard back from us within 5 working days after sending us your CV unfortunately you have not been shortlisted for this position.
Equal Opportunities
Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
Business Administrator / Receptionist employer: Utopian Professional Recruitment Ltd
Contact Detail:
Utopian Professional Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator / Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal sector and let them know you're on the hunt for a Business Administrator/Receptionist role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We recommend having a few examples ready that showcase your experience in administration and customer service, especially in a professional setting.
✨Tip Number 3
Dress to impress! First impressions matter, especially in a front-of-house role. Make sure you look polished and professional when you show up for interviews or networking events.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always updating our listings, so keep an eye out for new opportunities that match your skills and interests.
We think you need these skills to ace Business Administrator / Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator / Receptionist role. Highlight your experience in the legal sector and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your proactive attitude and strong work ethic, as these are key for us.
Show Off Your Communication Skills: Since this role involves being the first point of contact, make sure your written communication is clear and professional. We love candidates who can express themselves well, so double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Utopian Professional Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of the legal sector. Familiarise yourself with common terminology and processes that are relevant to the role. This will not only show your interest but also help you answer questions confidently.
✨Dress to Impress
As a Business Administrator / Receptionist, first impressions matter. Dress professionally and ensure you look polished. This reflects your understanding of the role and the environment you'll be working in, so choose an outfit that aligns with the company's culture.
✨Practice Your Communication Skills
Since excellent communication is key for this position, practice articulating your thoughts clearly. You might want to rehearse common interview questions with a friend or in front of a mirror. This will help you feel more at ease during the actual interview.
✨Show Your Proactivity
Be ready to discuss examples of how you've taken initiative in previous roles. Whether it’s managing multiple tasks or helping out colleagues, showcasing your proactive attitude will demonstrate that you're a great fit for the dynamic environment of a legal office.