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For Companies At a Glance
- Tasks: Manage reception, support projects, and handle administrative duties in a professional environment.
- Company: Established legal firm in Glasgow with a supportive team culture.
- Benefits: Competitive salary, generous holiday allowance, training, and clear career progression.
- Why this job: Join a dynamic team and make a real impact in a professional setting.
- Qualifications: Experience in the legal sector, strong communication skills, and proactive attitude.
- Other info: Office-based role with opportunities for growth and various incentives.
The predicted salary is between 21500 - 23500 £ per year.
We are delighted to be working in partnership with a long standing client located in Glasgow who are looking to recruit a Business Administrator / Receptionist to join them on a full time, permanent basis.
This is a brilliant opportunity for a polite and professional individual who offers experience within the legal sector who is looking to take on additional responsibilities which will include reception, front of house, facilities tasks and support the wider business with future projects.
Key Responsibilities
- Arrange any refreshments required for meetings
- Administration duties which may include archiving documents, copying and scanning
- Support the dispatch department when required
- Open, sort and distribute of all post including internal mail
- Collection of post at set times during the day
- Arranging couriers if required
- First point of contact for all visitors, clients and colleagues
- Welcome all guests in a polite and professional manner
- Manage all incoming switchboard enquiries, transferring of calls and taking messages
- Ensure reception area is clean and tidy at all times with up-to-date information on show
- Manage the meeting room bookings
- Ensure all meeting rooms are clean and tidy ahead of future meetings
Qualifications
- Previous experience working within the legal sector and/or professional services
- Extremely professional and presentable at all times
- Excellent communication and interpersonal skills
- Ability to think on your feet and use initiative
- Proactive and ensure tasks are completed before being asked
- Strong work ethic with high standards at all times
- Detailed and precise with your approach to work
- Happy to help others and jump on to reception at short notice to assist
- Ability to work under pressure and juggle a variety of tasks
- Strong IT Skills and ability to use different systems including MS Office, Intranet
- Ability to work independently
- Willingness to be flexible and proactive
Reward
- Salary or circa £25-27k per annum
- Monday to Friday 9-5pm
- This is an office based position, located in Glasgow City Centre
- Excellent training and a clear career path
- Pension
- Life Assurance
- Various incentives and rewards
Next Steps
For further information, please apply by emailing your CV to Utopian Recruitment ASAP. Our client is looking to interview and recruit these positions as soon as possible.
To keep up to date with current opportunities be sure to follow the Utopian Professional Recruitment page on LinkedIn, Instagram & Facebook.
Utopian Professional Recruitment is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
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Business Administrator / Receptionist employer: Utopian Professional Recruitment Ltd
Contact Detail:
Utopian Professional Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator / Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal sector and let them know you're on the hunt for a Business Administrator / Receptionist role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and practice common interview questions. We want you to shine when you get that chance to show off your excellent communication skills and professional demeanor.
✨Tip Number 3
Don’t forget to follow up! After an interview, shoot a quick thank-you email to express your appreciation for the opportunity. It shows you're polite and professional, just like the role requires!
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles that suit your skills. Plus, it helps us keep track of your application and get back to you quicker!
We think you need these skills to ace Business Administrator / Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator / Receptionist role. Highlight your experience in the legal sector and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your proactive attitude and strong work ethic, as these are key for us.
Show Off Your Communication Skills: Since this role involves being the first point of contact, make sure your written application reflects your excellent communication skills. Keep it professional yet friendly, just like how we interact with our clients and colleagues.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates. Plus, it’s super easy!
How to prepare for a job interview at Utopian Professional Recruitment Ltd
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of the legal sector. Familiarise yourself with common terminology and processes that might come up during the conversation. This will show that you're not just a pretty face but someone who understands the industry.
✨Dress to Impress
Since this role requires a professional appearance, choose an outfit that reflects that. Aim for smart business attire that makes you feel confident and comfortable. Remember, first impressions count, and looking the part can set the tone for the entire interview.
✨Practice Makes Perfect
Rehearse common interview questions related to administration and reception tasks. Think about how you would handle multiple tasks under pressure or manage difficult clients. Practising your responses will help you articulate your thoughts clearly and confidently during the actual interview.
✨Show Your Initiative
During the interview, highlight examples from your past experience where you took the initiative. Whether it was improving a process or stepping in to help a colleague, demonstrating your proactive nature will resonate well with the interviewers, especially since they value someone who can think on their feet.