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For Companies At a Glance
- Tasks: Lead procurement for ultra-luxury hospitality projects, ensuring quality and efficiency.
- Company: Join Utopia, a dynamic real estate group redefining luxury hospitality experiences.
- Benefits: Competitive salary, growth opportunities, and a chance to shape the future of hospitality.
- Why this job: Be part of a creative team transforming luxury through innovative design and procurement.
- Qualifications: 10+ years in OS&E procurement with luxury brands; strong negotiation and budgeting skills.
- Other info: Exciting role in a young, ambitious company with a focus on extraordinary experiences.
The predicted salary is between 36000 - 60000 £ per year.
About The Company
Utopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets. At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on. We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started. If you’re passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.
About The Role
We are looking for a technically strong, detail-oriented, and commercially savvy Procurement OS&E Manager to join our high-end hospitality team. In this role, you will be responsible for leading the end-to-end procurement of OS&E (Operating Supplies & Equipment) for ultra-luxury hospitality projects, from concept design alignment through sourcing, logistics, installation, and operational handover. You will collaborate closely with design teams, operators, project managers, contractors, suppliers, and logistics partners, ensuring that all OS&E packages meet the highest standards of quality, brand alignment, budget control, and operational efficiency—particularly in remote and complex locations.
Responsibilities
- Procurement & Strategy: Develop and manage OS&E procurement strategies aligned with luxury brand standards and project budgets.
- Procurement & Strategy: Build and manage OS&E typologies by hotel category (guestrooms, F&B, spa, back-of-house, public areas, villas, etc.).
- Procurement & Strategy: Lead supplier sourcing, benchmarking, and negotiations, ensuring best value without compromising quality.
- Budgeting & Cost Control: Prepare and manage OS&E budgets, cash flow, and cost plans.
- Budgeting & Cost Control: Track spend vs budget and proactively identify risks, savings, and value-engineering opportunities.
- Budgeting & Cost Control: Produce procurement reports for internal teams and ownership.
- Technical & Design Coordination: Review OS&E specifications to ensure alignment with interior design intent, brand standards, operational requirements, and local regulations and codes.
- Technical & Design Coordination: Review, resolve, and prevent coordination issues across disciplines (design, FF&E, OS&E, MEP, operations).
- Logistics & Delivery: Plan and manage complex logistics for international, remote, and tropical locations.
- Logistics & Delivery: Coordinate customs, shipping, storage, and phased deliveries.
- Logistics & Delivery: Anticipate risks related to climate, access, lead times, and infrastructure limitations.
- Installation & Handover: Oversee OS&E installation, inventories, and commissioning.
- Installation & Handover: Ensure smooth handover to operations, including manuals, warranties, and asset registers.
- Installation & Handover: Support pre-opening and operational readiness.
- Stakeholder & Vendor Management: Act as primary OS&E liaison with hotel operators, brand representatives, suppliers and manufacturers, and logistics providers; maintain long-term supplier relationships for future projects.
Qualifications
- Formal studies in one of the following fields: Hospitality and Tourism; Hospitality Management / General Management (hospitality-focused); Procurement or Supply Chain Management for Hospitality; Retail Management (with strong exposure to hospitality).
- 10+ years of experience in OS&E procurement for luxury hospitality projects.
- Proven experience working with ultra-luxury or high-end hotel brands.
- Strong background in budgeting, procurement, and supplier negotiation.
- Demonstrated experience managing inventories, operations, and hotel pre-opening processes.
- Experience with international sourcing and logistics, including customs and remote locations.
- Fluent in English (additional European languages: Spanish, Italian, Portuguese).
Procurement OS&E Manager employer: Utopia Design
Contact Detail:
Utopia Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement OS&E Manager
✨Tip Number 1
Network like a pro! Reach out to industry contacts, attend events, and join relevant groups. The more people you know in the hospitality and procurement sectors, the better your chances of landing that dream job.
✨Tip Number 2
Showcase your expertise! Create a portfolio or a presentation that highlights your past projects and achievements in OS&E procurement. This will help you stand out during interviews and demonstrate your value to potential employers.
✨Tip Number 3
Prepare for interviews by researching Utopia and its projects. Understand their brand values and how your skills align with their mission. Tailor your responses to show how you can contribute to their vision of luxury hospitality.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team at Utopia.
We think you need these skills to ace Procurement OS&E Manager
Some tips for your application 🫡
Show Your Passion for Luxury: When you're writing your application, let your passion for luxury hospitality shine through. We want to see how your experiences and values align with our mission of crafting extraordinary experiences. Make it personal and relatable!
Be Detail-Oriented: As a Procurement OS&E Manager, attention to detail is key. In your application, highlight specific examples where your meticulous nature has led to successful outcomes in past projects. This will show us you’re the right fit for our high-end team.
Demonstrate Your Strategic Thinking: We love candidates who can think strategically! In your written application, share how you've developed and managed procurement strategies in the past. This will help us understand your approach to aligning with luxury brand standards and budgets.
Keep It Professional Yet Approachable: While we appreciate professionalism, we also value an approachable tone. Write your application as if you’re having a conversation with us. This will help convey your personality and make your application stand out!
How to prepare for a job interview at Utopia Design
✨Know Your OS&E Inside Out
Make sure you’re well-versed in the specifics of Operating Supplies & Equipment. Familiarise yourself with the latest trends in luxury hospitality procurement and be ready to discuss how you can align these with Utopia's brand standards.
✨Showcase Your Negotiation Skills
Prepare examples of past negotiations where you secured the best value without compromising on quality. Utopia values strong supplier relationships, so highlight your experience in building and maintaining these connections.
✨Demonstrate Budget Savvy
Be ready to discuss your approach to budgeting and cost control. Bring examples of how you've tracked spend versus budget in previous roles, and be prepared to identify potential risks and savings opportunities.
✨Emphasise Collaboration
Utopia thrives on teamwork, so illustrate your experience working closely with design teams, project managers, and suppliers. Share specific instances where your collaborative efforts led to successful project outcomes, especially in complex or remote locations.
