Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Lead procurement for ultra-luxury hospitality projects, ensuring quality and efficiency.
- Company: Utopia, a forward-thinking global real estate development group focused on luxury hospitality.
- Benefits: Join a young, ambitious team with opportunities for growth and creativity.
- Why this job: Shape the future of global hospitality while working on extraordinary projects.
- Qualifications: 10+ years in OS&E procurement for luxury hospitality; strong negotiation and budgeting skills.
- Other info: Dynamic role with international logistics and collaboration across diverse teams.
The predicted salary is between 48000 - 72000 £ per year.
About The Company
Utopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets. At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on. We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started. If you’re passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.
About The Role
We are looking for a technically strong, detail-oriented, and commercially savvy Procurement OS&E Manager to join our high-end hospitality team. In this role, you will be responsible for leading the end-to-end procurement of OS&E (Operating Supplies & Equipment) for ultra-luxury hospitality projects, from concept design alignment through sourcing, logistics, installation, and operational handover. You will collaborate closely with design teams, operators, project managers, contractors, suppliers, and logistics partners, ensuring that all OS&E packages meet the highest standards of quality, brand alignment, budget control, and operational efficiency—particularly in remote and complex locations.
Responsibilities
- Procurement & Strategy: Develop and manage OS&E procurement strategies aligned with luxury brand standards and project budgets.
- Procurement & Strategy: Build and manage OS&E typologies by hotel category (guestrooms, F&B, spa, back-of-house, public areas, villas, etc.).
- Procurement & Strategy: Lead supplier sourcing, benchmarking, and negotiations, ensuring best value without compromising quality.
- Budgeting & Cost Control: Prepare and manage OS&E budgets, cash flow, and cost plans.
- Budgeting & Cost Control: Track spend vs budget and proactively identify risks, savings, and value-engineering opportunities.
- Budgeting & Cost Control: Produce procurement reports for internal teams and ownership.
- Technical & Design Coordination: Review OS&E specifications to ensure alignment with interior design intent, brand standards, operational requirements, and local regulations and codes.
- Technical & Design Coordination: Review, resolve, and prevent coordination issues across disciplines (design, FF&E, OS&E, MEP, operations).
- Logistics & Delivery: Plan and manage complex logistics for international, remote, and tropical locations.
- Logistics & Delivery: Coordinate customs, shipping, storage, and phased deliveries.
- Logistics & Delivery: Anticipate risks related to climate, access, lead times, and infrastructure limitations.
- Installation & Handover: Oversee OS&E installation, inventories, and commissioning.
- Installation & Handover: Ensure smooth handover to operations, including manuals, warranties, and asset registers.
- Installation & Handover: Support pre-opening and operational readiness.
- Stakeholder & Vendor Management: Act as primary OS&E liaison with hotel operators, brand representatives, suppliers and manufacturers, and logistics providers; maintain long-term supplier relationships for future projects.
Qualifications
- Formal studies in one of the following fields: Hospitality and Tourism; Hospitality Management / General Management (hospitality-focused); Procurement or Supply Chain Management for Hospitality; Retail Management (with strong exposure to hospitality).
- 10+ years of experience in OS&E procurement for luxury hospitality projects.
- Proven experience working with ultra-luxury or high-end hotel brands.
- Strong background in budgeting, procurement, and supplier negotiation.
- Demonstrated experience managing inventories, operations, and hotel pre-opening processes.
- Experience with international sourcing and logistics, including customs and remote locations.
- Fluent in English (additional European languages: Spanish, Italian, Portuguese).
Procurement OS&E Manager in London employer: Utopia Design
Contact Detail:
Utopia Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement OS&E Manager in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the hospitality and procurement sectors. Attend industry events, join relevant online forums, and don’t be shy about reaching out on LinkedIn. You never know who might have the inside scoop on your dream job!
✨Tip Number 2
Showcase your expertise! When you get the chance to chat with potential employers or during interviews, highlight your experience with OS&E procurement and how you've tackled challenges in luxury settings. Use specific examples to demonstrate your skills and make a lasting impression.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a friendly email expressing your enthusiasm. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Prepare for the unexpected! In interviews, be ready to discuss how you would handle complex logistics and supplier negotiations in challenging environments. Think about past experiences where you’ve had to adapt quickly and keep things running smoothly.
We think you need these skills to ace Procurement OS&E Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Procurement OS&E Manager role. Highlight your experience in luxury hospitality procurement and any relevant projects you've worked on. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about design and hospitality, and how your background makes you the perfect fit for Utopia. Be sure to mention specific examples of your past successes in procurement.
Showcase Your Technical Skills: Since this role requires a strong technical background, don’t forget to highlight your expertise in budgeting, supplier negotiations, and logistics management. We’re looking for someone who can navigate complex procurement processes with ease!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and ensure it reaches the right people. We can’t wait to hear from you!
How to prepare for a job interview at Utopia Design
✨Know Your OS&E Inside Out
Make sure you’re well-versed in the specifics of Operating Supplies & Equipment. Familiarise yourself with the latest trends in luxury hospitality procurement and be ready to discuss how you can align these with Utopia's brand standards.
✨Showcase Your Budgeting Skills
Prepare to talk about your experience with budgeting and cost control. Bring examples of how you've successfully managed OS&E budgets in the past, highlighting any challenges you faced and how you overcame them.
✨Demonstrate Your Negotiation Prowess
Be ready to share your strategies for supplier sourcing and negotiations. Discuss specific instances where you secured best value without compromising on quality, as this is crucial for Utopia’s high-end projects.
✨Highlight Your Logistics Experience
Since the role involves complex logistics, prepare to discuss your experience managing international sourcing and deliveries. Share examples of how you’ve navigated challenges related to customs and remote locations, showcasing your problem-solving skills.
