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- Tasks: Manage FF&E supply chain logistics for luxury hospitality projects in Brazil.
- Company: Join Utopia, a dynamic real estate development group redefining luxury hospitality.
- Benefits: Competitive salary, creative work environment, and opportunities for professional growth.
- Why this job: Shape extraordinary experiences in high-end hospitality while working with a passionate team.
- Qualifications: 5+ years in FF&E logistics, project management, and strong organisational skills required.
- Other info: Exciting challenges in remote locations and a chance to make a real impact.
The predicted salary is between 42000 - 84000 £ per year.
About The Company
Utopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets. At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on. We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started. If you’re passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.
About The Role
This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations. We are seeking a highly organized and experienced FF&E Supply Chain Project Manager to oversee the full logistics, quality control, and delivery process for a luxury residential hospitality project in Brazil. This role is responsible for managing production follow-up, factory coordination, inbound logistics from multiple regions (Brazil and Europe), storage operations in Preá, and final-mile delivery into Jericoacoara—an area with challenging access conditions. The ideal candidate has strong project management skills, experience in complex supply-chain environments, and the ability to work collaboratively with vendors, factories, construction teams, installers, and logistics partners.
Key Requirements
- Mid–Senior role overseeing end-to-end FF&E supply chain for a luxury hospitality project in Brazil
- Responsible for factory supervision, quality control, and production sign-off (Brazil & Europe)
- Manages storage operations in Preá and all inbound logistics
- Coordinates last-mile delivery into Jericoacoara with specialized 4x4/off-road vehicles
- Oversees inventory accuracy, documentation, dispatch & receiving
- Plans and supervises loading/unloading, equipment rental, and batch delivery scheduling
- Works closely with Construction for delivery timelines, site readiness, and installation planning
- Supervises Utopia-hired installers to ensure deadlines, quality standards, and contractual commitments
Responsibilities
- Production Oversight & Quality Control
- Supervise FF&E production at each factory (Brazil & Europe).
- Conduct detailed quality checks and approve inventory before packing and sign-off.
- Ensure all items meet Utopia’s standards for quality, specifications, and finishes.
- Inbound Logistics & Storage Management
- Monitor and confirm the arrival of goods at the Preá storage facility.
- Arrange and oversee loading/unloading operations at all locations.
- Hire necessary local equipment or machinery as required.
- Maintain a full, accurate, and continuously updated inventory of all items.
- Documentation & Compliance
- Handle all dispatch, receiving, and transport paperwork.
- Ensure complete documentation for internal controls and auditing.
- Delivery Coordination & Final-Mile Logistics
- Oversee delivery schedules from factories to Preá, ensuring timely arrivals.
- Plan and manage logistics from Preá to Jericoacoara—including batch deliveries due to access restrictions (large trucks cannot cross dunes).
- Hire and coordinate appropriate 4x4 or off-road trucks capable of operating in sandy conditions.
- Supervise all loading/unloading operations for the Preá–Jeri transfers.
- On-Site Coordination & Installation Support
- Coordinate delivery timelines and equipment needs with the Construction team.
- Organize and supervise unpacking activities.
- Oversee Utopia-hired installation teams to ensure full compliance with contract requirements, deadlines, and quality standards.
Requirements
- 5+ years of experience in FF&E logistics, supply chain management, project management, or procurement—preferably in hospitality or high-end residential projects.
- Proven experience supervising factory production, performing quality checks, and managing sign-off processes.
- Demonstrated ability to coordinate international and domestic logistics (Brazil + Europe preferred).
- Experience managing storage facilities, inventory systems, and warehouse operations.
- Solid track record overseeing loading/unloading operations, equipment rental, and transport coordination.
- Hands-on experience with remote or difficult-access job sites (desert, beach, island, jungle environments are a strong plus).
- Experience coordinating with construction teams, installers, and multiple vendors simultaneously.
- Prior responsibility for delivery scheduling, documentation, and compliance.
- Experience supervising installation teams is highly desirable.
- Portuguese and English a must - any other language a plus.
Technical Skills
- Strong knowledge of FF&E manufacturing processes, materials, finishes, and quality standards.
- Proficiency in inventory management tools, tracking systems, and documentation workflows.
- Understanding of logistics planning, especially final-mile or off-road delivery constraints.
- Familiarity with transport regulations, customs basics, and dispatch/receiving procedures.
- Strong reporting and documentation skills (photos, checklists, receiving logs, QC reports).
- Ability to read technical documents (spec sheets, shop drawings, BOQs).
FF&E Supply chain Manager in London employer: Utopia Design
Contact Detail:
Utopia Design Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FF&E Supply chain Manager in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Utopia and its projects. Understand their vision and values, and think about how your experience aligns with their goals. This will help you stand out as a candidate who truly gets what they’re about.
✨Tip Number 3
Showcase your skills through real-life examples. When discussing your experience, highlight specific projects where you managed logistics or quality control. This will demonstrate your expertise and give interviewers confidence in your abilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Utopia team.
We think you need these skills to ace FF&E Supply chain Manager in London
Some tips for your application 🫡
Show Your Passion for Design: When you're writing your application, let your love for design and architecture shine through. We want to see how your passion aligns with our mission at Utopia to create extraordinary experiences in hospitality.
Highlight Relevant Experience: Make sure to showcase your experience in FF&E logistics and supply chain management. We’re looking for someone who can manage complex projects, so don’t hold back on detailing your past roles and achievements that relate to this position.
Be Organised and Clear: Your written application should be as organised as you are! Use clear headings, bullet points, and concise language to make it easy for us to see your qualifications and experience at a glance.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Utopia!
How to prepare for a job interview at Utopia Design
✨Know Your FF&E Inside Out
Make sure you brush up on your knowledge of FF&E (Furniture, Fixtures, and Equipment) processes and standards. Be ready to discuss specific materials, finishes, and quality control measures you've implemented in past projects. This will show that you’re not just familiar with the terminology but have hands-on experience.
✨Showcase Your Project Management Skills
Prepare examples of how you've successfully managed complex supply chain logistics in previous roles. Highlight your experience with international logistics, especially if you've worked with Brazil and Europe. Use the STAR method (Situation, Task, Action, Result) to structure your responses for clarity.
✨Demonstrate Problem-Solving Abilities
Given the challenging access conditions in Jericoacoara, be ready to discuss how you've tackled logistical challenges in remote or difficult environments. Share specific instances where you had to think on your feet and adapt your plans to ensure timely delivery and installation.
✨Communicate Effectively with Stakeholders
Since this role involves coordinating with various teams, practice articulating how you’ve effectively communicated with vendors, construction teams, and installers in the past. Emphasise your bilingual skills in Portuguese and English, as this will be a significant asset in the role.
