About The Company
Utopia is a forward‑thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high‑end hospitality assets. Founded in 2023, our in‑house architectural firm Utopia Design is at the heart of our mission to create a global portfolio of luxurious, high‑end hospitality destinations. We’re building more than properties — we’re crafting extraordinary experiences. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started.
If you’re passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.
About The Role
This position works closely with Interior Designers and the Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics, and project installations. You will orchestrate relationships with top‑tier suppliers and manufacturers, spearheading cost‑effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations. Your responsibilities include ordering, administration, and supply procurement of FF&E, OS&E, design, and supplies, ensuring timely, on‑budget, compliant orders and keeping the Finance Department informed.
At a Glance
- FF&E/Fit Out Budgets and Cost Planning
- Tendering and Market Research
- Contracts and Purchase Orders Management
- Payment Forecast and Cost Control
- Logistics, Delivery, Installation, and Handover
Key Role Outcomes
- Develop and execute strategic sourcing plans for OS&E/FF&E.
- Cultivate and maintain relationships with premium suppliers.
- Identify opportunities to optimize costs without compromising premium experience.
- Implement risk mitigation strategies for procurement activities.
- Oversee contract negotiation, evaluation, and management.
- Stay attuned to emerging trends, market dynamics, and innovative technologies.
- Champion sustainability initiatives aligned with UTOPIA’s environmental and social commitments.
Responsibilities
- Collaborate with the Senior FF&E Procurement Manager, Architects, and Interior Designers to establish timelines, budgets, and deadlines.
- Assist in sourcing information for detailed specification documents.
- Build procurement schedule based on layouts, renderings, and project specifications.
- Compile procurement budget and coordinate documentation.
- Organize purchasing schedule and liaise with Senior Procurement and Project Managers.
- Work with Finance to raise funding requests, produce purchase orders, and process invoices.
- Approve and pass invoices for payment and log procurement schedule.
- Liaise with global suppliers to obtain quotes and negotiate terms.
- Ensure items meet specifications and are delivered on time within budgets.
- Coordinate logistics and installation with internal teams and contractors.
- Perform quality control.
- Maintain up‑to‑date supplier contacts.
- Conduct supplier reviews and site visits to approve new suppliers.
- Maintain accurate procurement and budget records, providing weekly reviews.
CV Requirements
- Bachelor’s Degree in Interior Design, Architecture, Supply Chain, or Logistics; Master’s preferred.
- Project Management qualification (Master’s or equivalent) is a plus.
- Minimum 3 years of procurement experience within an agency or design studio.
- Advanced/Fluent English and Portuguese – required.
- Experience with global projects and suppliers across Europe, Brazil, DR, and Latin America.
- Experience establishing and executing new processes.
- Experience preparing O&M manuals for hospitality projects.
Seniority Level
- Associate
Employment Type
- Full‑time
Job Function
- Purchasing and Supply Chain
- Design Services
