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- Tasks: Manage document systems and ensure compliance for operational excellence.
- Company: Join a leading firm in the renewable energy sector with a focus on quality.
- Benefits: Competitive salary, career development opportunities, and a dynamic work environment.
- Why this job: Be at the forefront of quality control and make a real impact in operations.
- Qualifications: 3-5 years as a document controller with strong IT and communication skills.
- Other info: Opportunity to work in a regulated environment with excellent growth potential.
The predicted salary is between 36000 - 60000 £ per year.
The IMS Coordinator is responsible for managing the integrated document and information systems that support operational compliance, audit readiness, and quality control across UK West Nearshore Operations. The role ensures adherence to the clients global IMS policies, statutory requirements, and local operational needs. It serves as the primary interface for internal and external audits and supports the continuous improvement of document governance.
Key Responsibilities
Document and Information Management
- Lead local implementation of document control platforms including IMS, DORECO, Motion, Mobile Docs, DECA, SAP, etc.
- Manage document lifecycle processes including drafting, review, approval, publication, and archiving.
- Maintain the physical archive room at the West Coast Hub and ensure alignment with digital archives.
- Coordinate statutory documentation handling to ensure audit-readiness and legal compliance.
- Act as superuser and local trainer for relevant platforms; induct staff on document governance.
Audit and Compliance Support
- Own the Nearshore audit and review schedule.
- Support internal and external audit activity; ensure documentation is available, accurate, and up-to-date.
- Provide reporting and support to Quality Sponsors on non-conformances and performance metrics.
Stakeholder Engagement
- Liaise closely with Heads of Operations, Offshore Managers, Planning, HSE, TPMs, and Warehouse Coordination.
- Act as point of contact for the Global Information Management and IMS teams.
- Facilitate document standardisation across functional teams.
Continuous Improvement
- Identify process improvement opportunities within documentation workflows.
- Support local and global quality initiatives, including process confirmations and audit outcomes.
General Responsibilities
- Provide regular reporting to the West Coast Leadership Team.
- Contribute to the development of quality packs and status reporting.
- Support cross-functional forums and meetings related to documentation and quality.
- Carry out other duties relevant to the role.
Requirements
Document controller with 3-5 years\’ experience and good understanding of legislative requirements for statutory inspections, excellent IT skills, and ability to work with multiple stakeholders.
- Relevant educational background or qualification in information/document management
- Demonstrable experience in a technical, regulated environment
- Strong IT literacy including MS Office and document control systems
- Certified internal auditor (recognised provider)
- Excellent organisation, communication, and problem-solving skills
- Fluent in written and spoken English
- Willingness to travel occasionally to other sites
Desirable
- Experience within the renewable energy or large infrastructure sector
- SAP user skills
- Qualification in Quality or Compliance
IMS Coordinator/Document Controller employer: UTM Consultants
Contact Detail:
UTM Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IMS Coordinator/Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in document control or quality management. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of document management systems like SAP and DORECO. We want you to show off your skills and experience, so practice answering questions related to audit readiness and compliance.
✨Tip Number 3
Don’t forget to showcase your problem-solving skills! Think of examples from your past roles where you improved documentation workflows or handled audits effectively. This will help you stand out as a candidate who can drive continuous improvement.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our company. So, get your application in and let’s make it happen!
We think you need these skills to ace IMS Coordinator/Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the IMS Coordinator role. Highlight your experience with document control systems and any relevant qualifications. We want to see how your skills match what we're looking for!
Showcase Your Experience: In your cover letter, give us examples of your past work in document management and compliance. Share specific achievements that demonstrate your ability to handle audits and improve processes. We love a good success story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a role focused on documentation!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at UTM Consultants
✨Know Your Systems
Familiarise yourself with the document control platforms mentioned in the job description, like IMS, DORECO, and SAP. Being able to discuss your experience with these systems will show that you’re ready to hit the ground running.
✨Showcase Your Compliance Knowledge
Brush up on legislative requirements for statutory inspections and audit readiness. Be prepared to discuss how you've ensured compliance in previous roles, as this is crucial for the IMS Coordinator position.
✨Engage with Stakeholders
Think about examples where you've successfully liaised with various stakeholders. Highlight your communication skills and how you’ve facilitated document standardisation across teams, as this will resonate well with the interviewers.
✨Continuous Improvement Mindset
Prepare to talk about specific instances where you've identified process improvement opportunities. Showing that you have a proactive approach to enhancing documentation workflows will demonstrate your commitment to quality initiatives.
