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- Tasks: Support the CEO with scheduling, communication, and project oversight.
- Company: Join a dynamic team in Poulton-Le-Fylde, dedicated to excellence.
- Benefits: Competitive salary, potential for review post-probation, and a supportive work environment.
- Why this job: Gain invaluable experience working closely with leadership in a professional setting.
- Qualifications: Strong organisation skills, excellent communication, and a proactive attitude required.
- Other info: Office-based role with a focus on confidentiality and professionalism.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a highly organised and proactive Executive Assistant to support the CEO with scheduling, communication management, and project oversight. This role requires exceptional attention to detail, professionalism, and the ability to handle high-level tasks while maintaining confidentiality.
Key Responsibilities:
- Manage and coordinate the CEO's calendar, meetings, and travel arrangements efficiently.
- Serve as the primary point of contact for communications on behalf of the CEO.
- Prepare reports and correspondence with accuracy, professionalism, and discretion.
- Oversee and track key projects, ensuring deadlines and objectives are met.
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Support strategic planning and assist in the execution of key initiatives.
- Draft, proofread, and edit emails, letters, and other communications.
- Facilitate seamless communication between the CEO and the senior leadership team.
- Accurately record, transcribe and distribute meeting minutes and follow-up on action items.
- Plan/coordinate events, including internal meetings, conferences, and special engagements.
- Ensure office supplies are well-stocked and maintained for smooth daily operations.
Skills / Work Experience:
- Strong organisation, multitasking, and time management skills.
- Excellent written and verbal communication.
- Problem-solving and ability to anticipate needs.
- Proficient in office software and productivity tools.
- Detail-oriented with accuracy in administrative tasks.
- Professional, discreet, and trustworthy with confidential information.
- Experience as an Executive Assistant is preferred but not essential.
Additional Requirements:
- Valid UK Driving License.
- Right to work in the UK.
- DBS check.
CEO Executive Assistant employer: Utility Collections Ltd
Contact Detail:
Utility Collections Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CEO Executive Assistant
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. Understanding their priorities and values will help you align your support effectively and demonstrate your commitment during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing a mock calendar for the CEO. Include potential meetings, travel plans, and project deadlines to illustrate how you would manage their time efficiently.
✨Tip Number 3
Practice your communication skills by drafting sample emails or reports that reflect the professionalism expected in this role. This will not only prepare you for the tasks but also impress during discussions.
✨Tip Number 4
Network with current or former Executive Assistants in similar roles. They can provide insights into the day-to-day responsibilities and challenges, helping you to better prepare for the position.
We think you need these skills to ace CEO Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and any previous experience in supporting senior management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a perfect fit for managing the CEO's calendar and communications.
Highlight Confidentiality Skills: Given the importance of handling sensitive information, include examples in your application that demonstrate your ability to maintain confidentiality and professionalism in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Utility Collections Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and coordinate tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex calendars or managed multiple projects simultaneously.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information, so it's important to convey your understanding of confidentiality. Share experiences where you maintained professionalism in challenging situations or dealt with confidential matters.
✨Highlight Communication Proficiency
Excellent written and verbal communication skills are essential for this position. Bring examples of reports or correspondence you've prepared, and be ready to discuss how you facilitate communication between different teams or individuals.
✨Prepare for Problem-Solving Scenarios
The ability to anticipate needs and solve problems is key for an Executive Assistant. Think of instances where you've identified potential issues before they arose and how you addressed them effectively. This will show your proactive approach.
