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- Tasks: Coordinate programming schedules and provide executive support to the programming team.
- Company: Legends Global, a leader in sport and entertainment experiences.
- Benefits: Enjoy 25 days annual leave, health support, and discounted event tickets.
- Why this job: Join a dynamic team and make a real impact in the entertainment industry.
- Qualifications: Strong organisational skills and experience in live events or programming.
- Other info: Inclusive workplace with opportunities for flexible working arrangements.
The predicted salary is between 30000 - 42000 £ per year.
About Legends Global
Legends Global is redefining excellence in sport, entertainment and live events. With unrivalled expertise and international reach, we provide end-to-end solutions – from venue development and event programming to revenue strategy and hospitality. We take a 360‑degree, data‑driven approach across Partnerships, Hospitality, Merchandise and Attractions, working with leading clients to deliver outstanding experiences that resonate worldwide. Our organisation is committed to fostering an inclusive and forward‑thinking environment where diversity drives innovation and collaboration. Guided by our values of Align, Scale, Connect, Team and Win, we create a culture where everyone has the opportunity to thrive.
About the Role
The Administrative Coordinator will provide comprehensive Executive Assistant support to the SVP of Programming and programming team, ensuring the smooth running of day‑to‑day activities and helping to maintain momentum across key priorities. In this role, you’ll manage complex scheduling, coordinate domestic and international travel, prepare itineraries, and ensure the SVP is fully equipped for meetings and events. You’ll handle a range of administrative responsibilities including managing inboxes, organising documents, preparing meeting materials, tracking actions, and supporting communications with internal and external stakeholders. You may also assist with compiling presentations, maintaining light programme‑related documentation, and supporting ad‑hoc research or organisational tasks as needed.
What we can offer
- Access to discounted tickets for events.
- 25 days annual leave.
- Life Assurance policy.
- Pension contributions.
- Support for unexpected health costs through Healthshield.
- Employee Assistance Programme (EAP) for mental health support.
- Eye care vouchers and contribution towards glasses.
- Cycle to Work scheme.
- Employee Referral Scheme.
Key Responsibilities
- Coordinate programming schedules, timelines, and deliverables; prepare agendas, meeting materials, and action logs to support effective decision‑making.
- Conduct research on industry trends, tools, and best practices; compile insights to inform programming strategies and recommendations.
- Assist in producing programming decks, reports, and performance summaries; maintain KPI trackers and reference libraries.
- Provide comprehensive administrative support including document control, proposal assistance, basic finance tasks, and travel and expense coordination for programming teams.
We are looking for someone with:
- Strong organisational and administrative skills with attention to detail.
- Experience supporting live events or programming projects.
- Excellent communication and stakeholder management abilities.
- Ability to manage digression and keep meetings focused on priorities.
- High level of integrity and ability to maintain strict confidentiality when handling sensitive information.
- Knowledge of live event programming workflows and scheduling platforms.
- Experience with data analysis and KPI reporting.
- Ability to create polished presentations and technical documentation.
Recruitment Process Outlined
- 1st Stage - Telephone Interview with Talent Team.
- 2nd Stage - Interview with SVP of Programming.
Inclusive Workplace
At Legends Global, we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one. We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements. If you need reasonable adjustments at any stage of our recruitment process, please let us know in your application. We are dedicated to providing a fair and transparent assessment process and will do our utmost to accommodate your needs. If you are interested in applying, we encourage you to submit your application as soon as possible to ensure it is considered. We will continue to review applications on a rolling basis and may close the advert before the closing date.
Programming Administrative Coordinator Programming · Legends HQ London employer: Utilita Arena
Contact Detail:
Utilita Arena Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programming Administrative Coordinator Programming · Legends HQ London
✨Tip Number 1
Get to know the company inside out! Research Legends Global, their values, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for your interview. Plus, it could give you an edge if they put in a good word for you!
✨Tip Number 3
Prepare for those interviews! Think about how your skills align with the role of Administrative Coordinator. Practice answering common questions and have examples ready that showcase your organisational and communication skills.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. It’s a great way to reinforce your interest in the position and keep you top of mind.
We think you need these skills to ace Programming Administrative Coordinator Programming · Legends HQ London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in administrative support and event programming. We want to see how your skills align with the role, so don’t hold back!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us examples of how you've managed complex schedules or coordinated events in the past. We love a good story about how you kept everything on track!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills at a glance.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way to ensure it gets into the right hands and helps us get to know you better!
How to prepare for a job interview at Utilita Arena
✨Know Your Stuff
Before the interview, dive deep into Legends Global's mission and values. Understand their approach to programming and live events. This will help you align your answers with what they value, showing that you're not just interested in the role but also in their vision.
✨Showcase Your Organisational Skills
As an Administrative Coordinator, your organisational skills are key. Prepare examples of how you've successfully managed complex schedules or coordinated events in the past. Be ready to discuss specific tools or methods you used to keep everything on track.
✨Communicate Clearly
Effective communication is crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to manage stakeholder communications.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as managing conflicting priorities or handling sensitive information, and prepare your responses to showcase your integrity and decision-making skills.