Logistics Coordinator

UTEC, Acteon's Geo-services business line, harnesses data to optimise designs, save time and maximise your project's economic value by providing a holistic understanding of the marine environment. Our insights underpin customers' decision-making from design to asset life extension, ensuring every decision delivers.

The Logistics Coordinator is to be based in our Aberdeen office (Maternity Cover - Fixed Term Contract 1 Yr initially) and responsible for overseeing all aspects of the Logistics chain, ensuring the flow of materials and equipment from suppliers to internal and external customers and subsequent return, utilising Logistical knowledge to navigate and orchestrate transport and customs procedures in a compliant manner.

Duties and Responsibilities

• Plan and track the shipment of equipment ensuring all shipments are processed in accordance with the companies Export Compliance Manual.
• QC of despatch notes for equipment and import/export commercial Invoices.
• Liaise with Freight Forwarders to ensure efficient shipping of Subsea equipment.
• Obtain export and import entries to complete logistical files required to satisfy audit requirements.
• Provide logistical and compliance knowledge to operation teams and identify means of shipping equipment.
• Liaise with workshop and operations colleagues to ensure the efficient and accurate control of imports and exports, confirming full compliance with company and legislative requirements.
• Check and validate all freight and packing invoices for import/export items.
• Liaise with client agents and Acteon approved agents to ensure most efficient routings for initial export and return shipments.
• Liaise with in country contacts to establish best protocol from a cost and compliance perspective.
• Regularly review equipment tracking system for errors and improve accuracy provided by the system.
• Ensuring tracking system is updated at time of dispatch.
• QC of goods returning manifests to ensure temporary exports are closed correcting with minimum errors and return imports are correct minimising amendments.
• Ensure import and export documents are checked and filed in line with government requirements.
• Adhere to company policies procedures and business ethics codes including but not limited to, anti-bribery and foreign corrupt practices and ensures that they are communicated and implemented.
• Assist with Audit preparation and monthly reporting.
• Assist with Licence applications and reviews.
• Assist with Trade Compliance matters where necessary.
• Perform other duties as reasonably assigned by Logistics lead.

Requirements

• Minimum of 3 years' experience shipping, freight forwarding or similar.
• Minimum of 6 standard grades or equivalent including English and Maths.
• Familiar with US, EU and UK Export licence controls.
• Knowledge of Trade Compliance basics.
• Knowledge of Import regimes IE IPR/RGR/ Duty Paid.
• Familiar with Dangerous Goods Handling.
• Comprehensive understanding of shipping practices and handling methods.
• Proven Imports and Export track record with international logistics.
• Experience within a busy environment with fluctuating activity levels.
• Able to prioritise work in a fast paced changing work environment.
• ERP System Experience beneficial.