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Part Time Office Staff
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Utah State University
Part Time Office Staff

Part Time Office Staff

Shrewsbury Part-Time No home office possible
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At a Glance

  • Tasks: Support the TRIO Upward Bound Program with office tasks, event planning, and student recruitment.
  • Company: Join Utah State University, a leading public service institution dedicated to education and community engagement.
  • Benefits: Earn $15/hour with flexible hours and opportunities for professional growth.
  • Why this job: Make a difference in students' lives while gaining valuable experience in a supportive environment.
  • Qualifications: Two years of office experience or relevant education; strong communication and organisational skills required.
  • Other info: Position is grant-funded, continuing through 08/2027, with occasional travel and evening work.

Overview

The Staff Assistant II will support the TRIO Upward Bound Program on the USU Eastern Campus in Price, Utah.

This assistance includes: monitoring and tracking the grant budgets, maintaining records to document compliance with grant objectives, tracking student contact time with grant personnel, planning and scheduling events and travel, ordering supplies, scheduling meetings, creating Excel and maintaining BLUMEN databases of student information, providing support for project reports and Annual Performance Reports (APR) to the Department of Education, taking and preparing minutes of staff meetings, and providing other clerical support as assigned.

Position is a Grant Funded position; continued employment is contingent on funding. (Continuing through 08/2027)

Responsibilities

Office Organization and Management:

  • Perform general office functions such as tracking student visits, scheduling meetings, reserving rooms, preparing and sending correspondence, and making travel arrangements.
  • Provide clerical support to staff and faculty members such as typing, copying and scanning documents.
  • Adjust work schedule to assist staff members with special projects. Reconcile all receipts and other staff expenditures.

    • Grant Maintenance Assistance:

  • Assist the Upward Bound Director by understanding compliance of the grants, developing reports of collected information, gathering and compiling data via Banner, Argos, and BLUMEN databases, assisting with data input and files.
  • Enter and maintain student background data, facility usage data, client services data, etc. in the grants databases to facilitate generation of reports needed to demonstrate achievement of general grant objectives for both grants (. retention, improved GPA, graduation, .
  • Develop reports to assist staff and track and demonstrate participant achievement of specific academic support services as outlined in the grants.

    • Recruitment/Admission of new TRIO Upward Bound participants:

  • Provide program overview to prospective TRIO Upward Bound participants.
  • Explain eligibility requirements to prospective program participants.
  • Verify eligibility requirements for applicants. Facilitate intake and interview process.
  • Maintain records of participants and eligibility requirements for grant compliance.

    • Other duties as assigned.

    Qualifications

    Minimum Qualifications:

  • Two years of experience in an office setting; or an associate degree/vocational training in business, administrative support or related; or an equivalent combination of education and experience is required.
  • US Work authorization required.
  • Proficient in use of Microsoft Office applications such as Word and Excel; Access, Outlook, and budgets.
  • Experience with creating and maintaining files.
  • Ability to maintain confidentiality.
  • Exceptional verbal and written communication skills.
  • Self-motivated and ability to effectively and efficiently handle multiple tasks simultaneously.
  • Ability to work as a team player with a genuine spirit of cooperation and flexibility.

    • Preferred Qualifications:

  • Higher education or community college experience
  • Three or more years in similar office environment
  • Experience working with federal grant programs
  • Experience working with diverse student populations
  • Proficient in Spanish

    • Knowledge, Skills, and Abilities:

  • The selected candidate for this position will have the following skills: well organized, a strong work ethic, a positive attitude, self-starter, quick-learner, problem solver, critical thinking and analysis, adaptable, and be able to work in an environment where interruptions occur frequently.

    • Required Documents

    Along with the online application, please attach:

    1. Resume/CV (to be uploaded during the application process)

    2. Cover Letter (to be typed completed during the application process)

    **Document size may not exceed 10 MB.**

    Advertised Salary

    $15.00 an hour

    ADA

    This position is primarily based in an office setting but requires occasional travel throughout Carbon, Emery, and Grand Counties to support program activities at local high schools. Physical demands may include lifting and transporting bins or boxes containing program supplies, typically weighing up to 30 pounds. The role may require extended periods of sitting, computer use, and participation in meetings or outreach events.

    Mental demands include managing multiple tasks, adapting to changing student needs, and maintaining effective communication with high school students from diverse backgrounds, including those who may require additional academic or emotional support. Occasional evening or weekend work may be necessary to support program events or student engagement activities. The ability to work independently while maintaining a collaborative team approach is essential.

    University Highlights

    Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

    USU enrolls 28,900 students, both online and in person at Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

    Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. ’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU\’s commitment to perseverance and achievement.

    Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.Forbes recognized our commitment to employees when they namedin 2023. about USU.

    The university provides a to support careers for partners who are also seeking employment.Additionally,USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or

    or contact:

    . Department of Education

    Denver Regional Office

    303-844-5695|

    #J-18808-Ljbffr

    Part Time Office Staff employer: Utah State University

    Utah State University is an exceptional employer, offering a supportive and inclusive work culture that values diversity and fosters professional growth. As part of the TRIO Upward Bound Program, employees benefit from meaningful engagement with students while enjoying flexible work arrangements and opportunities for career advancement within a prestigious R1 research institution located in the scenic Price, Utah. With a commitment to employee well-being and community impact, USU stands out as a rewarding place to build a fulfilling career.
    U

    Contact Detail:

    Utah State University Recruiting Team

    View Utah State University Profile

    StudySmarter Expert Advice 🤫

    We think this is how you could land Part Time Office Staff

    ✨Tip Number 1

    Familiarise yourself with the TRIO Upward Bound Program and its objectives. Understanding the specific goals of the programme will help you demonstrate your enthusiasm and alignment with their mission during any interviews or discussions.

    ✨Tip Number 2

    Brush up on your Microsoft Office skills, especially Excel. Since the role involves maintaining databases and tracking budgets, being proficient in these applications will give you a significant edge over other candidates.

    ✨Tip Number 3

    Network with current or former staff members of the TRIO Upward Bound Program. They can provide valuable insights into the work culture and expectations, which can be beneficial when preparing for interviews.

    ✨Tip Number 4

    Prepare to discuss your experience with diverse student populations. Highlighting your ability to communicate effectively with students from various backgrounds will show that you are well-suited for this role.

    We think you need these skills to ace Part Time Office Staff

    Office Management
    Budget Tracking
    Record Keeping
    Event Planning
    Travel Coordination
    Microsoft Office Proficiency
    Excel Data Management
    Database Maintenance (BLUMEN, Banner, Argos)
    Clerical Support
    Communication Skills
    Confidentiality Maintenance
    Team Collaboration
    Problem-Solving Skills
    Adaptability
    Time Management

    Some tips for your application 🫡

    Tailor Your Cover Letter: Make sure to customise your cover letter for the Part Time Office Staff position. Highlight your relevant experience in office management and grant maintenance, and explain how your skills align with the responsibilities outlined in the job description.

    Showcase Relevant Experience: In your CV, emphasise any previous roles that involved clerical support, budget tracking, or working with databases like Excel. Use specific examples to demonstrate your proficiency in these areas.

    Highlight Communication Skills: Since exceptional verbal and written communication skills are crucial for this role, provide examples in your application that showcase your ability to communicate effectively, especially in diverse environments.

    Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key for this position.

    How to prepare for a job interview at Utah State University

    ✨Know the Grant Objectives

    Familiarise yourself with the TRIO Upward Bound Program and its grant objectives. Understanding how your role will contribute to these goals will show your commitment and preparedness during the interview.

    ✨Demonstrate Organisational Skills

    Be ready to discuss your experience with office management tasks, such as scheduling meetings and maintaining records. Provide specific examples of how you've successfully managed multiple tasks in previous roles.

    ✨Highlight Communication Skills

    Since the role involves interacting with diverse student populations, emphasise your verbal and written communication skills. Share instances where you effectively communicated complex information to different audiences.

    ✨Show Your Team Spirit

    The position requires collaboration with staff and faculty. Be prepared to discuss how you work as part of a team, including any experiences where you adapted to support colleagues on special projects.

    Part Time Office Staff
    Utah State University
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