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- Tasks: Support hiring, payroll, purchasing, and travel services for the Career and Technical Education department.
- Company: Join Utah State University, a leading public service institution dedicated to education and research.
- Benefits: Enjoy competitive salary, professional development opportunities, and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in education while developing your skills.
- Qualifications: Requires relevant experience or a degree in business; proficiency in Microsoft Office is essential.
- Other info: Located in Price, Utah, this role offers a chance to grow in a respected university setting.
The predicted salary is between 27000 - 36000 £ per year.
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The College of Agriculture and Applied Sciences and the Technology, Design, and Technical Education business services team is seeking a Business Assistant II for the USU Eastern (Price) Campus. The successful candidate’s primary responsibilities include providing support in hiring, inventory, payroll, purchasing, and travel services, which will contribute to the success of the Career and Technical Education department. This position requires an individual to be detail-oriented, act with high integrity, operate autonomously, provide excellent customer service, and contribute effectively to the team.
This position is located in Price, Utah
Responsibilities
Provide Hiring, Onboarding, Payroll, and Leave Management Services:
• Submits timely and accurate job postings for hourly or salaried positions.
• Collects required hiring forms and securely maintains personnel files as needed.
• Meets with new employees to complete I-9s
• Submits employment action form requests
• Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.
Provide Purchasing Services:
• Coordinate purchase requests from faculty/staff.
• Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use, and approves the transactions in the P-Card system.
• Make purchases in accordance with University policies and practices.
Provide Travel Services:
• Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
• Provides professional customer service, responds to questions by phone, in person, and by email in a prompt, courteous manner
Provide Inventory Tracking Support:
• Gathers information for non-capital inventory items, enters them in the AssetView asset tracking system, updates as non-capital inventory items change, and coordinates with equipment management on capital inventory adjustments.
• Coordinates with faculty and staff to physically inventory assets annually.
• Assist the business manager in tracking the department’s fleet.
Provide Other Financial & Departmental Support:
• Processes journal vouchers as designated.
• Process student scholarship payments
• Analyze data and generate reports
• Prepare and distribute invoices
• Monitor project status to ensure correctness and completion.
• Develop and maintain record-keeping systems, spreadsheets, and databases to track information.
• Provides support to the business manager on the monthly reconciliation of designated indexes.
• Provide support to the business manager and the department in administering contracts and grants.
• Coordinate documents for business transactions.
• Perform miscellaneous job-related duties as assigned.
• Submits timely and accurate job postings for hourly or salaried positions.
• Collects required hiring forms and securely maintains personnel files as needed.
• Meets with new employees to complete I-9s
• Submits employment action form requests
• Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.
Provide Purchasing Services:
• Coordinate purchase requests from faculty/staff.
• Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use, and approves the transactions in the P-Card system.
• Make purchases in accordance with University policies and practices.
Provide Travel Services:
• Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
• Provides professional customer service, responds to questions by phone, in person, and by email in a prompt, courteous manner
Provide Inventory Tracking Support:
• Gathers information for non-capital inventory items, enters them in the AssetView asset tracking system, updates as non-capital inventory items change, and coordinates with equipment management on capital inventory adjustments.
• Coordinates with faculty and staff to physically inventory assets annually.
• Assist the business manager in tracking the department’s fleet.
Provide Other Financial & Departmental Support:
• Processes journal vouchers as designated.
• Process student scholarship payments
• Analyze data and generate reports
• Prepare and distribute invoices
• Monitor project status to ensure correctness and completion.
• Develop and maintain record-keeping systems, spreadsheets, and databases to track information.
• Provides support to the business manager on the monthly reconciliation of designated indexes.
• Provide support to the business manager and the department in administering contracts and grants.
• Coordinate documents for business transactions.
• Perform miscellaneous job-related duties as assigned.
Qualifications
Minimum Qualifications:
- Four years of related work experience, or an associate degree/technical training plus two years of related work experience, or a bachelor’s degree in a business field is required.
- Experience with Microsoft Excel, Outlook, and Word.
Knowledge, Skills, and Abilities:
- Knowledge of accounts payable procedures and account reconciliation.
- Understanding of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
- Familiarity with purchasing policies and practices for a public institution.
- Proficiency with computer programs, including spreadsheets and relational databases.
- Competence with basic office equipment, including printers, copiers, and telephone systems.
- Good organizational skills.
- Ability to handle sensitive and confidential business data and personal information.
- Ability to work independently.
- Knowledge of University policies and procedures.
Required Documents
Along with the online application, please attach:
1. Resume/CV to be uploaded in the Candidate Profile
2. Cover Letter to be typed/pasted into a text box at the end of the application
3. Three professional references with contact information
Please be prepared to answer the following screening questions:
1. Please describe your level of experience working with Microsoft Office products.
2. Detail your experience with financial accounts.
3. What strengths would you bring to this position?
4. Describe your ideal office culture.
**Document size may not exceed 10 MB.**
Advertised Salary
$33,350 – $42,750 commensurate with experience
Overview
The College of Agriculture and Applied Sciences and the Technology, Design, and Technical Education business services team is seeking a Business Assistant II for the USU Eastern (Price) Campus. The successful candidate’s primary responsibilities include providing support in hiring, inventory, payroll, purchasing, and travel services, which will contribute to the success of the Career and Technical Education department. This position requires an individual to be detail-oriented, act with high integrity, operate autonomously, provide excellent customer service, and contribute effectively to the team.
This position is located in Price, Utah
Responsibilities
Provide Hiring, Onboarding, Payroll, and Leave Management Services:
• Submits timely and accurate job postings for hourly or salaried positions.
• Collects required hiring forms and securely maintains personnel files as needed.
• Meets with new employees to complete I-9s
• Submits employment action form requests
• Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.
Provide Purchasing Services:
• Coordinate purchase requests from faculty/staff.
• Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use, and approves the transactions in the P-Card system.
• Make purchases in accordance with University policies and practices.
Provide Travel Services:
• Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
• Provides professional customer service, responds to questions by phone, in person, and by email in a prompt, courteous manner
Provide Inventory Tracking Support:
• Gathers information for non-capital inventory items, enters them in the AssetView asset tracking system, updates as non-capital inventory items change, and coordinates with equipment management on capital inventory adjustments.
• Coordinates with faculty and staff to physically inventory assets annually.
• Assist the business manager in tracking the department’s fleet.
Provide Other Financial & Departmental Support:
• Processes journal vouchers as designated.
• Process student scholarship payments
• Analyze data and generate reports
• Prepare and distribute invoices
• Monitor project status to ensure correctness and completion.
• Develop and maintain record-keeping systems, spreadsheets, and databases to track information.
• Provides support to the business manager on the monthly reconciliation of designated indexes.
• Provide support to the business manager and the department in administering contracts and grants.
• Coordinate documents for business transactions.
• Perform miscellaneous job-related duties as assigned.
• Submits timely and accurate job postings for hourly or salaried positions.
• Collects required hiring forms and securely maintains personnel files as needed.
• Meets with new employees to complete I-9s
• Submits employment action form requests
• Runs reports to ensure hourly employees are set up in the time tracking system and processes biweekly payroll.
Provide Purchasing Services:
• Coordinate purchase requests from faculty/staff.
• Reviews receipts from cardholders and/or delegates for policy/procedure adherence and appropriate use, and approves the transactions in the P-Card system.
• Make purchases in accordance with University policies and practices.
Provide Travel Services:
• Reviews and approves Travel Authorizations & Travel Reimbursements in accordance with travel policies and procedures
• Provides professional customer service, responds to questions by phone, in person, and by email in a prompt, courteous manner
Provide Inventory Tracking Support:
• Gathers information for non-capital inventory items, enters them in the AssetView asset tracking system, updates as non-capital inventory items change, and coordinates with equipment management on capital inventory adjustments.
• Coordinates with faculty and staff to physically inventory assets annually.
• Assist the business manager in tracking the department’s fleet.
Provide Other Financial & Departmental Support:
• Processes journal vouchers as designated.
• Process student scholarship payments
• Analyze data and generate reports
• Prepare and distribute invoices
• Monitor project status to ensure correctness and completion.
• Develop and maintain record-keeping systems, spreadsheets, and databases to track information.
• Provides support to the business manager on the monthly reconciliation of designated indexes.
• Provide support to the business manager and the department in administering contracts and grants.
• Coordinate documents for business transactions.
• Perform miscellaneous job-related duties as assigned.
Qualifications
Minimum Qualifications:
Knowledge, Skills, and Abilities:
Required Documents
Along with the online application, please attach:
1. Resume/CV to be uploaded in the Candidate Profile
2. Cover Letter to be typed/pasted into a text box at the end of the application
3. Three professional references with contact information
Please be prepared to answer the following screening questions:
1. Please describe your level of experience working with Microsoft Office products.
2. Detail your experience with financial accounts.
3. What strengths would you bring to this position?
4. Describe your ideal office culture.
**Document size may not exceed 10 MB.**
Advertised Salary
$33,350 – $42,750 commensurate with experience
ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
University Highlights
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls 28,900 students, both online and in person at Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. ’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU\’s commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who willchampion excellence in education, research, discovery, outreach, and service.We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful.Forbes recognized our commitment to employees when they named in 2023. about USU.
The university provides a to support careers for partners who are also seeking employment.Additionally,USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or
or contact:
. Department of Education
Denver Regional Office
303-844-5695|
#J-18808-Ljbffr
Business Assistant II employer: Utah State University
Contact Detail:
Utah State University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Assistant II
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Business Assistant II role. Understanding the nuances of hiring, payroll, and inventory management will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with current or former employees of the College of Agriculture and Applied Sciences. They can provide insights into the team culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel, as proficiency in these tools is crucial for the role. Consider taking a quick online course to enhance your abilities and show your commitment to continuous learning.
✨Tip Number 4
Prepare to discuss your experience with financial accounts and customer service scenarios. Be ready to provide specific examples that highlight your attention to detail and ability to handle sensitive information.
We think you need these skills to ace Business Assistant II
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights relevant experience that aligns with the responsibilities of the Business Assistant II role. Focus on your skills in hiring, payroll, purchasing, and customer service.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the position and the university. Mention specific experiences that demonstrate your attention to detail and ability to work autonomously, as these are key traits for this role.
Prepare for Screening Questions: Anticipate the screening questions listed in the job description. Prepare concise and relevant answers that showcase your experience with Microsoft Office products, financial accounts, and your strengths.
Proofread Your Application: Before submitting, carefully proofread your resume, cover letter, and any other documents. Ensure there are no typos or grammatical errors, as attention to detail is crucial for this position.
How to prepare for a job interview at Utah State University
✨Showcase Your Attention to Detail
As a Business Assistant II, being detail-oriented is crucial. During the interview, provide examples of how you've successfully managed tasks that required precision, such as payroll processing or inventory tracking.
✨Demonstrate Your Customer Service Skills
This role involves providing excellent customer service. Be prepared to discuss specific instances where you effectively handled inquiries or resolved issues, showcasing your ability to communicate clearly and courteously.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Excel, Outlook, and Word is essential, brush up on these tools before your interview. You might be asked about your experience with them, so be ready to discuss how you've used them in previous roles.
✨Understand University Policies and Procedures
Knowledge of purchasing policies and financial procedures is important for this position. Research the university's guidelines and be prepared to discuss how you would ensure compliance in your role.
