Support Event Manager in Southampton

UTAC Millbrook is the home to four primary venues, all of which are unique and purpose built for the delivery of Events. We are set within a 700-acre site with over 40 miles of specialist driving tracks, situated just south of Milton Keynes, minutes from the M1 Junction 13. Whilst the primary business of Millbrook is vehicle prototype test and development, UTAC Millbrook has been delivering events here since 1997. These consist of virtually every type of event conceivable including conferences, product launches, exhibitions, activity days, ride and drive events for motor manufacturers and themed evening functions. This eclectic mix of events is what makes UTAC Millbrook such an interesting place to work.

As part of our continuing commitment to the development of staff within our industry, we are looking to recruit an enthusiastic and capable Support Event Manager to join our team at UTAC Millbrook, working with our clients and helping to deliver events in our unique venues. The role will primarily comprise of planning & executing events, as well as assisting with inbound enquiries and working with potential & existing clients to maximise occupancy of the venues. This position offers an excellent entry level opportunity for exposure to all elements of live event delivery, as well as an in depth understanding of the client / agency / venue relationship that is vital for future success in this industry. This role can be linked to the last year of study for an Undergraduate.

Responsibilities

• On site at our venue, you will assist in the management of all venue responsibilities to ensure the success of our client events from the initial stages through to the conclusion of the event.
• Assisting the sales team with briefs from existing and potential clients, including attending sales appointments and venue show rounds.
• Working with our clients to develop all relevant aspects of the event logistics.
• Respond to all client queries and supply technical and local information as required.
• Supplier negotiations followed up by written confirmations and the raising of purchase requests.
• Responsibility to brief and manage all staff and suppliers working on the event.
• Management of adherence by clients, staff and suppliers to specified conditions and Health and Safety practices.
• Preparation of final invoicing values relating to all ancillary items within agreed deadlines.
• Establish and manage the event files completing all relevant filing.
• Liaison with internal departments as necessary to ensure all relevant parties are notified of anything that affects them.
• Act in accordance with the behaviours for UTAC staff at all times.

Qualifications

We are seeking a very capable individual to fill this position, who will see this as a logical first step on a career path within The Events Industry. They will need to be passionate about our industry and flexible in their approach to work as the nature of the job often demands long and unsociable hours, including some weekend work. A “Jack of All Trades” mentality will ensure our high service delivery levels and inbuilt ethos of ‘we can solve anything’ is sustained. The Support Event Manager will work under the guidance of the Event Managers and Senior Event Managers on a day-to-day basis. The ideal candidate will possess the following qualities:

• Hold an Event Management Degree or similar – 2:1 or higher or be in the final year of study for this.
• Full UK Driving Licence.

Skills

• Excellent written and verbal communication skills, organisational flair and effective time management skills.
• Good interpersonal skills are essential as is the ability to multi-task.
• Candidates must have a common sense approach to problem solving together with a good level of administration skills, meticulous attention to detail and a high regard for customer service.
• Computer literate with accurate typing and an eye for detail.

Personal Behaviours

• Be passionate and enthusiastic with a proactive and assertive attitude coupled with the ability to be a team player.
• The ability to meet deadlines and work under pressure.
• Be able to provide committed and efficient support to clients and the team.
• Be self-motivated, flexible and energetic in your approach.
• Be honest, punctual and creative.

Other

• Full UK driving licence & own transport (UTAC is not easily accessible via public transport).
• Willing to undergo a Criminal Disclosure check.
• Health and Safety qualification and/or training would be advantageous.

For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best. By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise. Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work. In the UK this includes:

• Life Cover.
• Access to a wide range of discounts and offers via the Perkz reward scheme.
• Recognition awards linked to our UTAC values of Expertise, Innovation and Integrity.
• Healthcare cashback plans.
• Generous holiday benefits.
• Contributory pension schemes.
• Attractive family friendly policies; maternity, paternity, shared parental leave, flexible working.
• Access to a variety of employee assistance support services.

Learn more about UTAC and what and how we do what we do at www.utac.com. Candidates for positions at UTAC must be able to provide proof of identity and eligibility to work in the country the role is based in. Immigration visa sponsorship is not available for this position.