At a Glance
- Tasks: Assist in music operations, manage guest lists, and support agents with administrative tasks.
- Company: Join a vibrant team in the heart of the music industry.
- Benefits: Gain hands-on experience, develop industry connections, and enjoy a creative work environment.
- Other info: Dynamic role with opportunities for growth and learning in a fast-paced industry.
- Why this job: Be part of the music scene and help shape unforgettable events.
- Qualifications: Passion for music, strong communication skills, and organisational abilities.
The predicted salary is between 25000 - 30000 £ per year.
Requirements
- A passion for working in the music industry
- Excellent verbal and written communication skills
- Excellent organizational skills
- Ability to prioritize a busy workload
- Ability to develop business relationships
- Previous experience in a related field is desirable
What the job involves
- Reporting into the Music Operations Manager, you’ll be responsible for administrative tasks including ticket counts, guest list management, immigration requirements for touring artists, and working closely with the Finance department on tracking payments for shows.
- You’ll provide desk cover when Agents’ Assistants are on leave, and will receive all-round training in the administrative responsibilities of an Assistant.
- Scheduling meetings – organising meetings with promoters.
- Managing roster grids – keeping London office roster information up to date.
- Managing contact lists – keeping documents such as All Agents List up to date.
- Finance – prepare weekly outstanding payment reports, and working with agents, assistants, and the finance team to track and chase deposits and final balance payments.
- Updating show lists – compiling London show list on a weekly basis.
- Enquiries – dealing with enquiries as they come in via email or phone.
- Ticket figures – checking ticket figures and sending to management.
- Managing guest list – managing festival and headline show guest list requests.
- Support ideas – collating internal and external support suggestions, including for other agencies when requested.
- Event assistance – helping organise UTA presence at events such as IFF and TGE.
- Contracts – contracting shows quickly, accurately and efficiently.
- Immigration – filing for immigration forms, including Certificates of Sponsorship for UK bands, and generally assisting management with immigration needs and managing documentation for touring parties.
- Meeting minutes – taking notes on calls as and when requested.
- Desk cover – providing desk cover when Agents’ Assistants are on leave.
- Support – providing daily ad hoc support to agents and assistants, when approved by Operations Manager.
General Assistant employer: UTA
As a General Assistant in the vibrant music industry, you will thrive in a dynamic work environment that fosters creativity and collaboration. Our company prioritises employee growth through comprehensive training and development opportunities, ensuring you gain valuable experience while contributing to exciting projects. Located in the heart of London, we offer a supportive culture that values communication and teamwork, making it an ideal place for passionate individuals looking to make a meaningful impact in their careers.
We think you need these skills to ace General Assistant
Verbal Communication Skills
Written Communication Skills
Organizational Skills
Prioritisation
Relationship Development
Administrative Skills
Meeting Scheduling
