Coordinator (Client Accounting)

United Talent Agency (UTA) has an exciting opportunity for a Coordinator, Client Accounting to join our function in London. This role sits within a fast‑paced, collaborative team and supports the end‑to‑end management of commercial deals, from booking set‑up through to invoicing, collections, and reporting.

The successful candidate will be highly organised, detail-oriented, and able to manage a high volume of transactions while maintaining accuracy and strong stakeholder relationships. This position offers excellent exposure to the commercial and financial operations underpinning the entertainment industry.

As a Coordinator, Client Accounting, you will be responsible for:

• Maintaining accurate booking data
• Supporting invoicing processes
• Managing payment allocation
• Assisting with collections activity

You will work closely with agents, assistants, production teams, and finance partners to ensure that all commercial and financial information is complete, accurate, and actioned in a timely manner. You will act as a key point of contact for day‑to‑day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle.

Your responsibilities will include:

• Maintaining accurate and up‑to‑date client booking information within internal systems, ensuring completeness and data integrity
• Reviewing booking data submitted by assistants, ensuring commercial terms are correctly reflected and bookings are ready for invoicing
• Raising client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
• Monitoring deal progression to ensure all required production and contractual information is received to enable timely invoicing
• Allocating and processing incoming client payments, liaising with Cash Management to ensure accurate application to bookings
• Proactively tracking and following up on outstanding receivables, supporting timely collections and resolution of discrepancies
• Responding to client, agent, and production queries in a timely and professional manner, providing clear and accurate information
• Preparing and distributing regular reporting to agents to support forecasting, collections, and performance insights
• Participating in regular check‑ins with agents and assistants to ensure alignment on booking and financial data
• Reviewing and approving bookings within internal systems in line with established controls and processes
• Supporting month‑end close activities, ensuring completeness and accuracy of revenue and cash application
• Contributing to process improvements and operational initiatives as required
• Providing coverage for team members during periods of leave, ensuring continuity of service and delivery
• Supporting ad hoc requests and projects as required by the team and wider business

Experience with NetSuite, OPAL, or similar systems preferred. Strong attention to detail and ability to manage multiple priorities. Strong organisational and problem-solving skills. Experience working in a fast-paced, high-volume environment. 1–2 years’ experience in accounting, finance operations, or a similar commercial support role. Proficiency in Excel and Outlook. Entertainment, media, or agency experience is advantageous but not essential. Excellent communication skills, with confidence working directly with stakeholders across all levels.