Responsibilities
- As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity. You will work closely with agents, assistants, buyer & client teams, and finance partners to ensure that information is complete, accurate, and actioned in a timely manner
- You will act as a key point of contact for day-to-day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
- Maintain accurate and up-to-date client booking information within internal systems, ensuring completeness and data integrity
- Review booking submissions and raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
- Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
- Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
- Prepare artist statements and supporting financial documentation
- Respond to client, agent, and buyer queries in a timely and professional manner, providing clear and accurate information
- Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
- Participate in regular check-ins with agents and assistants to ensure alignment on booking and financial data
- Support month-end close activities, ensuring completeness and accuracy of revenue and cash application
- Contribute to process improvements and operational initiatives as required
- Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
- Support ad hoc requests and projects as required by the team and wider business
Required Skills & Experience
- Proficiency in Excel and Outlook
- Experience with NetSuite, OPAL, or similar systems preferred
- Experience working in a fast-paced, high-volume environment
- Entertainment, media, or agency experience is advantageous but not essential
- Excellent communication skills, with confidence working directly with stakeholders across all levels
- Previous experience in accounting, finance operations, or a similar commercial support role
- Strong attention to detail and ability to manage multiple priorities
- Strong organisational and problem-solving skills
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Client Accounting Coordinator employer: UTA
At UTA, we pride ourselves on being an exceptional employer within the entertainment industry, offering a vibrant and collaborative work culture that fosters creativity and innovation. As a Coordinator of Cash Management & Client Payments, you will benefit from direct exposure to high-profile deals while enjoying opportunities for professional growth and development in a fast-paced environment. Our commitment to employee well-being is reflected in our supportive team dynamics and the chance to engage with diverse clients and artists, making every day rewarding and impactful.
