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- Tasks: Support the Management Accountant with finance services and maintain accurate financial records.
- Company: A college focused on career-oriented learning and community engagement.
- Benefits: Gain valuable experience in finance while contributing to a supportive educational environment.
- Why this job: Join a dynamic team and develop your finance skills in a real-world setting.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Opportunity for growth and learning in a collaborative atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
As a College, our strategy is Career Focused Learning and ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are hiring for an Assistant Finance Officer to provide assistance to the Management Accountant in the provision of a comprehensive finance service to the college.
Duties & Responsibilities
- Provide accurate input, calculation, coding, reconciliation and recording of documentation, to process invoices/credit notes correctly and efficiently, whilst maintaining good supplier relations.
- Reconciliation of Supplier statements to ensure all invoices have been recorded and/or paid.
- Processing Purchase Orders.
- To be responsible for BACS payment processing and submission of college expenses and supplier payments.
- Raise invoices/credit notes to customers/students and allocate payments received.
- Debt recovery of outstanding debts and sending reminders and following up of late payments.
- Prepare and reconcile petty cash.
- Prepare daily banking, record and reconcile all income collected from e.g. Exam fees, Book Deposits, College fund contributions and Trips.
- Arrange BACS payment of authorised bursary payments, student refunds and other manual payments.
- Responsible for usage of online payments portal.
- Prepare the central recharging journals.
- Assist the Management Accountant in keeping appropriate accounting records and maintaining the Financial Information System and ensure that documentation can withstand audit requirements.
- Operate a service, taking payments and answering financial queries from students and staff.
- Regularly update relevant financial information accurately and communicate accordingly with management and team members, to provide an effective and confidential service.
- Assist with month-end and annual procedures.
- Assist the Management Accountant in ensuring that the Financial Regulations / Policies & Procedures are adhered to at all times, this will include providing training to staff.
- Liaise with the internal and external auditors as required.
Job Requirements:
- Able to create, manipulate and present information in forms, tables, and spreadsheets.
- Able to deliver effective results, meeting deadlines and targets in a timely and efficient manner.
- Excellent verbal and written communication skills are essential.
- A good level of efficiency in Word, Excel, and PowerPoint.
The right candidate will have:
- A high standard of communication and interpersonal skills.
- Knowledge of Microsoft Office and ability to adapt to new software.
- Ability to prioritise their workload.
- Have a team orientated ethos.
Assistant Finance Officer employer: USP College
Contact Detail:
USP College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Finance Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, attend local events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the college and its financial operations. We want you to show that you’re not just another candidate; you’re genuinely interested in how you can contribute to their mission of Career Focused Learning.
✨Tip Number 3
Practice your responses to common finance-related interview questions. We suggest using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you demonstrate your skills effectively!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Assistant Finance Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Finance Officer role. Highlight your experience with financial documentation, reconciliation, and any relevant software you've used. We want to see how you can contribute to our finance team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your background aligns with our college's mission. Don't forget to mention your communication skills and ability to work in a team – we love that!
Showcase Your Attention to Detail: In finance, accuracy is key! When filling out your application, double-check for any typos or errors. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about our college and what we stand for!
How to prepare for a job interview at USP College
✨Know Your Numbers
Brush up on your financial knowledge, especially around invoicing, reconciliation, and BACS payments. Be ready to discuss how you've handled similar tasks in the past, as this will show your understanding of the role.
✨Showcase Your Communication Skills
Since excellent verbal and written communication is key for this position, prepare examples of how you've effectively communicated with colleagues or clients. Think about times when you resolved queries or trained others.
✨Demonstrate Your Tech Savvy
Familiarise yourself with Microsoft Office, particularly Excel, as you'll need to create and manipulate spreadsheets. Bring examples of your work or be prepared to discuss how you've used these tools to achieve results.
✨Be a Team Player
This role requires a team-oriented ethos, so think of examples where you've collaborated successfully with others. Highlight your ability to prioritise workload while supporting your team to meet deadlines.