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For Companies At a Glance
- Tasks: Establish and maintain a robust document control framework for efficient information flow.
- Company: Join Laing O'Rourke, a leading international engineering and construction company.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Why this job: Play a key role in supporting operational success through organisation and accuracy.
- Qualifications: 2+ years of Document Control experience and strong planning skills.
- Other info: Collaborative culture with a focus on teamwork and professional development.
The predicted salary is between 28800 - 48000 £ per year.
Overview
Select Plant Hire, part of Laing O'Rourke, is seeking a confident and proactive individual to establish, implement, and maintain a robust document control framework on an ongoing basis. The successful candidate will work closely with a wide range of internal stakeholders, supporting each function by ensuring documentation is well organised, up to date, and easily accessible. Using the company's electronic document management systems, you will enable information to flow efficiently ensuring the right documents reach the right people at the right time. This role is ideal for someone who enjoys working with detail and structure, takes pride in organisation and accuracy, and wants to play an important role in supporting the company's operational and overall success.
Responsibilities
- Initial engagement with stakeholders to set up the agreed document control storage area.
- Manage and maintain document control systems (IGMS, Asite, and Field View), ensuring accurate information flow, proper version control, and compliance with our standards.
- Conduct quality assurance checks on all published documents in line with the document control procedures.
- Coordinate the creation, review, distribution, and archiving of documents in both digital and hard-copy formats.
- Ensure consistent use of document numbering, naming conventions, and templates across all functions.
- Provide guidance, support, and training to internal teams and external stakeholders on document control processes and systems.
- Generate, maintain, and distribute regular reports and dashboards to support project oversight and performance monitoring.
Experienced with collaboration and Electronic Document Management (EDM) systems. Highly organised, detail-oriented, and able to prioritise under pressure. Proactive, self-managed, with strong planning skills. Quick learner with strong technical aptitude. Flexible, reliable team player with excellent communication. Skilled in process mapping and management. 2+ years of Document Control experience.
About Us
Laing O'Rourke are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia. Certainty, reliability, quality - this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.
Document Controller employer: Uslaing O'rourke
Contact Detail:
Uslaing O'rourke Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your document control experience. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by practising common questions related to document control. Think about how you've managed document systems in the past and be ready to share specific examples that highlight your skills and attention to detail.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. It shows initiative and enthusiasm, which are key traits we look for!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed documents in the past and how you can contribute to our success at Laing O'Rourke.
Showcase Your Attention to Detail: As a Document Controller, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take pride in their work and demonstrate accuracy in their submissions.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we like to see!
How to prepare for a job interview at Uslaing O'rourke
✨Know Your Document Control Systems
Familiarise yourself with the specific document management systems mentioned in the job description, like IGMS, Asite, and Field View. Be ready to discuss your experience with these tools and how you've used them to ensure accurate information flow and version control.
✨Showcase Your Organisational Skills
Prepare examples that highlight your attention to detail and organisational abilities. Think of situations where you successfully managed documentation or improved processes, as this role is all about keeping things structured and accessible.
✨Engage with Stakeholders
Since the role involves working closely with various internal stakeholders, be prepared to talk about your communication skills. Share experiences where you effectively collaborated with others to set up document control systems or provided training on processes.
✨Demonstrate Proactivity and Flexibility
Laing O'Rourke values proactive team players. Think of instances where you took the initiative to solve a problem or adapt to changing circumstances. This will show that you're not just reactive but can also anticipate needs and act accordingly.
