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- Tasks: Manage office operations, support leadership, and coordinate meetings at RAF Menwith Hill.
- Company: Join a dynamic team supporting the RAF with a focus on excellence.
- Benefits: Enjoy competitive pay, 25 days holiday, and professional development opportunities.
- Why this job: Be a key player in a vital organisation while gaining valuable experience.
- Qualifications: UK citizenship, valid driver’s license, and relevant experience or education required.
- Other info: Flexible working policies and potential for career growth in a supportive environment.
The predicted salary is between 37500 - 52000 £ per year.
Location: RAF Menwith Hill
Vacancy Number: 243255
Close Date: 7 April 2026
Hours and Schedule: 37.5 hours weekly. Fixed schedule (Mon-Fri 0800-1630)
Hourly Pay: £18.09 - £25.10
Eligibility: This position is only available to UK Nationals. Applicants must hold UK citizenship and have lived in the UK for at least 8 years out of the last 10 years.
Benefits
- Competitive Salary: the starting salary for this position is £18.09 per hour
- Holiday: 25 Days Annual Leave + UK Bank holidays
- Paid Sick Leave
- Pension Scheme
- Free On-Site Parking
- Employee extras such as: Life Assurance scheme, Employee Assistance Program, Specialized Training, Developmental Opportunities, Receive time off, cash, and honorary awards for significant contributions
Job Description
As the Office Manager, you will provide comprehensive administrative and executive support to the RAF Menwith Hill leadership, including the Director, Deputy Director, and Chiefs of Staff. Your primary responsibility is to ensure the smooth operation of the front office by managing official calendars, coordinating meetings and conferences, and serving as a key point of contact for all internal and external inquiries. This includes managing correspondence, screening telephone calls and visitors, and providing logistical support for VIP visits, protocol events, and video teleconferences. In this role, you will use a variety of office software to produce, edit, and format a wide range of documents, reports, and spreadsheets, often incorporating complex elements like graphics and tables. You will also be responsible for maintaining the common work area, supporting official awards and recognition programs, and performing all necessary clerical duties to ensure the leadership team can effectively execute the mission.
Qualifications and Key Skills
- UK valid driver's license is required, plus either; Master’s degree in an associated discipline and experience in related field, OR One year specialized experience demonstrating the key skills listed below.
Key skills listed below:
- Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
- Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain senior leaders’ calendars, and to perform other substantive or administrative work of the organization.
- Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
- Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
- Ability to communicate effectively, both orally and in writing with working partners and senior leaders locally and at headquarters; negotiate complex issues; and maintain good working relationships.
- Skill in managing complex schedules and coordinating logistics.
- Skill in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and other relevant software applications.
Conditions of Employment
You will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules and regulations. This position may also be coded as mission essential. You may be required to travel by military and/or civilian aircraft, and you may also be required to travel to the US or other country, in the performance of official duties or attend necessary training. You will be required to complete a 6-month probationary period. Start & end times may be modified due to mission needs and in accordance with organization’s flexible working policies. Overtime may be required and you may be assigned other duties not included in this position description, but that are appropriate to the grade and skill set of the incumbent. You must be able to communicate effectively both orally and in writing. You must obtain and maintain the appropriate enhanced security clearance. While the Local National Direct Hire (LNDH) Program doesn't include regular drug testing, you may be tested if there's reasonable suspicion of substance abuse or following a safety incident. Experience working with senior management is a plus, but not a requirement for this role.
Security Clearance
NOTE: You will require a security clearance and a right to work in the UK. This position may have certain restrictions on US citizens including US dual nationals due to the Status of Forces Agreement.
Application
LNDH Application: https://forms.osi.apps.mil/r/HiHn37upJw
Supporting Documents to be submitted via email to 100fss.fsmc6@us.af.mil
Office Manager in Harrogate employer: US Visiting Forces
Contact Detail:
US Visiting Forces Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in Harrogate
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Manager role, and who knows? They might just have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand what makes RAF Menwith Hill tick, and think about how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you get comfortable answering questions about your experience and skills, especially those related to managing schedules and office operations.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and submit your application today!
We think you need these skills to ace Office Manager in Harrogate
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the Office Manager role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t hold back on showcasing your proficiency in office software like Microsoft Office Suite. Mention specific examples of how you've used these tools to manage schedules or create reports, as this is key for us.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your sentences are easy to read and free from jargon. This will help us see your communication skills right away.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure we receive all your details correctly and can process your application smoothly. Don’t miss out!
How to prepare for a job interview at US Visiting Forces
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Manager role. Familiarise yourself with the key responsibilities like managing calendars, coordinating meetings, and handling correspondence. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Software Skills
Since this role requires proficiency in Microsoft Office Suite and other office software, be prepared to discuss your experience with these tools. Bring examples of documents or reports you've created, and be ready to explain how you used specific features to enhance your work.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage complex schedules. Think of past experiences where you successfully handled logistical challenges or resolved conflicts, and be ready to share those stories during the interview.
✨Communicate Effectively
Effective communication is key for an Office Manager. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully, demonstrating your ability to engage with senior leaders and colleagues alike.