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- Tasks: Support the squadron commander with administrative tasks and manage key support programs.
- Company: Join a dynamic military environment with a focus on teamwork and support.
- Benefits: Enjoy competitive pay, 25 days holiday, and various employee perks.
- Why this job: Be the go-to person for important administrative functions and make a real difference.
- Qualifications: One year of relevant experience and strong organisational skills required.
- Other info: Fixed hours with opportunities for training and career development.
The predicted salary is between 13 - 18 £ per hour.
The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for administrative support programs. The individual will directly assist the commander/director in the management of all administrative support program functions. They will serve as the resident subject matter expert for all mandated administrative support programs as well as serve as a unit liaison to the military and civilian personnel offices.
Responsibilities
- Serve as the primary point of contact to the squadron commander/director for administrative support programs.
- Directly assist the commander/director in the management of all administrative support program functions.
- Act as the resident subject matter expert for all mandated administrative support programs.
- Serve as a unit liaison to the military and civilian personnel offices.
Qualifications
- One year of specialized experience as per the required key skills.
- Knowledge of the organizational and functional responsibilities and operations of an organization.
- Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents (letters, reports, spreadsheets, databases, graphs).
- Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
- Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy, and to plan, organize work, and meet deadlines.
- Ability to plan and organize management programs and functions of an organization.
Benefits
- Competitive salary: the starting salary for this position is £13.87 per hour.
- Holiday: 25 days Annual Leave + UK Bank Holidays.
- Paid Sick Leave.
- Pension Scheme.
- Free On-Site Parking.
- Employee extras such as: Life Assurance scheme, Employee Assistance Program, Specialized Training, Development Opportunities, Fitness Facilities, Receive time off, cash, and honorary awards for significant contributions.
Conditions of Employment
- You will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules and regulations.
- You may be required to travel by military and/or civilian aircraft and you may also be required to travel to the US or other country, in the performance of official duties or attend necessary training; this position may also be coded as mission essential.
- You will be required to complete a 6-month probationary period.
- Overtime may be required, and you may be assigned other duties not included in this position description, but that are appropriate to the grade and skill set of the incumbent.
- You must be able to communicate effectively both orally and in writing.
- Your work hours will be 37.5 hours per week on a fixed schedule (Mon-Fri) where start & end times may be modified due to mission needs and in accordance with the organization's flexible working policies.
You will require a security clearance and a right to work in the UK. This position may have certain restrictions to US citizens including US dual nationals due to the Status of Forces Agreement.
For additional information contact the LNDH team on 01638 544955.
How to Apply
Supporting Documents to be submitted via email to 100fss.fsmc6@us.af.mil
Administration Assistant in Bury St Edmunds employer: US Visiting Forces
Contact Detail:
US Visiting Forces Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant in Bury St Edmunds
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in administration roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect their values and mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, making you more confident when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administration Assistant in Bury St Edmunds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administration Assistant role. Highlight your relevant experience and skills that match the job description, especially your knowledge of office automation software and administrative support programs.
Showcase Your Communication Skills: Since effective communication is key for this position, use clear and concise language in your application. Don’t forget to demonstrate your ability to communicate tactfully and courteously, as this will resonate well with us.
Highlight Problem-Solving Abilities: We love candidates who can think on their feet! Include examples in your application that showcase your problem analysis and resolution skills. This will show us that you can handle the responsibilities of the role effectively.
Apply Through Our Website: For a smoother application process, make sure to apply through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at US Visiting Forces
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with administrative support programs and the specific functions you'll be managing. This will help you answer questions confidently and demonstrate your expertise.
✨Showcase Your Software Skills
Since knowledge of office automation software is crucial for this role, be prepared to discuss your experience with various tools. Bring examples of documents you've created, like reports or spreadsheets, to showcase your proficiency and how it can benefit the squadron.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem analysis and resolution skills. Think of specific situations where you've successfully tackled challenges in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
✨Communicate Effectively
As communication is key in this position, practice articulating your thoughts clearly and courteously. Be ready to discuss how you would handle sensitive information and liaise with military and civilian personnel. Good communication can set you apart from other candidates.
