Office Administrator in Rugby

Employment Type

Full Time, with the option of Part Time arrangement

Role Responsibilities

• Oversee administrative tasks such as mail merges and distribution, emailing, letter writing, filing etc.;
• Sort and distribute post and arrange all outgoing post;
• Diary management of key personnel as well as managing meetings for the Catesby team,
• Overseeing office procedures including Health and Safety and audit compliance
• Organise the set-up and maintenance of the meeting rooms;
• Order office supplies – stationery / refreshments / IT hardware;
• Answer, screen and forward phone calls;
• Maintain front door security to control access to the building;
• Meeting and greeting of visitors to the facility ensuring they are welcomed warmly and offered help immediately;
• Interact with other departments in Catesby to assist with administrative tasks and provide support;
• Organise or assist with organisation where required for corporate, consultation and team social events and manage areas such as venue booking, invites, travel arrangements and accommodation
• Represent the business with a positive attitude and professional appearance.
• Oversee administrative tasks such as gifts and hospitality, letter writing, filing, database management, presentations and reports etc;
• Deal with correspondence and assist with enquiries or complaints;
• Organising inductions for new employees;
• Represent the business with a positive attitude and professional appearance.

Role Requirements

• Relevant experience acquired within an office administration role;
• Sound working knowledge of computer software packages (windows – Outlook, Word, Excel, Powerpoint and Adobe packages) and be able to use these packages to produce reports, mail merges, presentation documents and spreadsheets
• A willingness to learn new skills, such as graphic design
• Strong communication skills and a real team player;
• Able to work flexibly, identifying needs and responding appropriately.