At a Glance
- Tasks: Manage office tasks, support team events, and ensure smooth operations.
- Company: Join a dynamic team in a supportive work environment.
- Benefits: Flexible hours, professional growth opportunities, and a friendly atmosphere.
- Other info: Great chance to learn new skills and grow your career.
- Why this job: Be the backbone of our team and make a real difference every day.
- Qualifications: Experience in office admin and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Job Location - Houlton, Rugby
Employment Type - Full Time, with the option of Part Time arrangement
Role Responsibilities
- Oversee administrative tasks such as mail merges and distribution, emailing, letter writing, filing etc.
- Sort and distribute post and arrange all outgoing post.
- Diary management of key personnel as well as managing meetings for the Catesby team.
- Overseeing office procedures including Health and Safety and audit compliance.
- Organise the set-up and maintenance of the meeting rooms.
- Order office supplies – stationery / refreshments / IT hardware.
- Answer, screen and forward phone calls.
- Maintain front door security to control access to the building.
- Meeting and greeting of visitors to the facility ensuring they are welcomed warmly and offered help immediately.
- Interact with other departments in Catesby to assist with administrative tasks and provide support.
- Organise or assist with organisation where required for corporate, consultation and team social events and manage areas such as venue booking, invites, travel arrangements and accommodation.
- Represent the business with a positive attitude and professional appearance.
- Oversee administrative tasks such as gifts and hospitality, letter writing, filing, database management, presentations and reports etc.
- Deal with correspondence and assist with enquiries or complaints.
- Organising inductions for new employees.
Role Requirements
- Relevant experience acquired within an office administration role.
- Sound working knowledge of computer software packages (Windows – Outlook, Word, Excel, PowerPoint and Adobe packages) and be able to use these packages to produce reports, mail merges, presentation documents and spreadsheets.
- A willingness to learn new skills, such as graphic design.
- Strong communication skills and a real team player.
- Able to work flexibly, identifying needs and responding appropriately.
Office Administrator employer: Urban&Civic
Urban&Civic is an exceptional employer, offering a vibrant work culture that prioritises employee wellbeing and professional growth. Located in the heart of London on New Bond Street, employees benefit from a supportive environment that fosters lifelong learning and development, alongside competitive benefits that enhance their overall experience. Joining U&C means being part of a purpose-driven team dedicated to making a meaningful impact in the communities we serve.
We think you need these skills to ace Office Administrator
Attention to Detail
Communication Skills
Data Analysis
Organisational Skills
Customer Service
Case Management
File Building
