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- Tasks: Support the editorial team with admin tasks, social media, and website management.
- Company: Join a leading academic journal focused on urban studies and regional issues.
- Benefits: Enjoy remote work flexibility and gain valuable experience in publishing and administration.
- Why this job: Be part of a dynamic team making an impact in academia while working from home.
- Qualifications: Undergraduate degree and knowledge of academic publishing processes required.
- Other info: Training provided; job-share options available for better work-life balance.
The predicted salary is between 28800 - 42000 £ per year.
This is a full-time position for 5 days (35 hours) per week (job-share will be considered). The work is remote and home-based. The successful candidate will be provided with training reflective of the specialist nature of the role.
To provide comprehensive professional and administrative support to the Editor in Chief, Managing Editors and Editors of Urban Studies Journal. This will involve a significant amount of independence and initiative as members of the editorial team do not have a full-time presence with the Journal. The work is remote and home-based with occasional meetings virtually.
This entails liaising with the publisher, editors, academic contributors and referees, and prioritising the flow and content of material for publication according to production deadlines and the operating principles of the journal.
Using a web-based peer review management system (ScholarOne Manuscripts) to facilitate the peer review process; monitoring the system to ensure timely review of papers and providing editors with regular updates.
Assisting the admin team in providing support for Special Issues and Calls for Papers, from proposal stage, through review of articles, to publication. Responsible for the administration of the journal’s own website and social media platforms. This involves posting content to the website (e.g. news, blog posts and podcast episodes), creating and selecting promotional material, scheduling posts on X and Bluesky, content management of the website and providing social media usage data for editorial meetings.
- An undergraduate degree
- Knowledge and understanding of the academic peer-review and commercial publishing processes
- Excellent IT skills, covering the Microsoft Office suite and ideally knowledge of LaTex and the ScholarOne system
- Knowledge or experience of budget management and bookkeeping
- Familiarity with LinkedIn, Podbean, X, Bluesky, Buffer, WordPress, Klaviyo and Canva
- Experience with podcast production (transcripts, metadata, platform distribution)
- Experience of the academic peer-review and commercial publishing processes
- Experience in content management of websites
Planning and organising the production schedule of the Journal, both on a long term and short term basis, in conjunction with the Journal Administrator. Planning and organising of editorial meetings and international conferences. Planning and organising the scheduling of social media and website content.
To make decisions with regard to the effective administration and moderation of our social media platforms. To work closely with the Editors (who are located on a worldwide basis) to ensure that the journal remains as the most successful journal in its subject area in the world. To liaise with the commercial publisher to ensure high quality production values and the widespread dissemination of the journal. To provide an effective liaison between Editors and Publishers, to ensure that the journal remains a vibrant product, with commercial standards. To maintain a positive relationship with our web developers. To liaise effectively with a wide range of academic authors and reviewers internationally. To investigate website issues and liaise with the website maintenance team to ensure problems are resolved as quickly as possible.
This post is a key post to ensure that the Journal remains the world-class academic publication dedicated to publishing scholarly articles concerned with urban and regional issues.
Temp Administrator (work from home) (remote) employer: Urban Studies Journal
Contact Detail:
Urban Studies Journal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temp Administrator (work from home) (remote)
✨Tip Number 1
Familiarise yourself with the Urban Studies Journal and its editorial team. Understanding their mission, recent publications, and the types of articles they accept will help you engage more effectively during any interviews or discussions.
✨Tip Number 2
Brush up on your knowledge of the peer-review process and the tools used in academic publishing, particularly ScholarOne Manuscripts. Being able to discuss these topics confidently will demonstrate your readiness for the role.
✨Tip Number 3
Showcase your IT skills by preparing examples of how you've used software like Microsoft Office, WordPress, or Canva in previous roles. This will highlight your ability to manage content and support the journal's online presence effectively.
✨Tip Number 4
Network with professionals in the academic publishing field through platforms like LinkedIn. Engaging with relevant groups or discussions can provide insights and connections that may benefit your application and future role.
We think you need these skills to ace Temp Administrator (work from home) (remote)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles and any familiarity with academic publishing. Emphasise skills like IT proficiency, content management, and social media handling.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the Urban Studies Journal. Mention specific experiences that demonstrate your ability to manage editorial processes and liaise with various stakeholders.
Showcase Relevant Skills: In your application, clearly outline your IT skills, particularly with Microsoft Office, LaTex, and any experience with ScholarOne Manuscripts. Highlight your organisational skills and any experience with budget management or bookkeeping.
Demonstrate Initiative: Since the role requires independence, provide examples in your application where you took initiative in previous positions. This could include managing projects, improving processes, or leading a team.
How to prepare for a job interview at Urban Studies Journal
✨Show Your Understanding of the Role
Make sure to demonstrate your knowledge of the academic peer-review and commercial publishing processes during the interview. Familiarise yourself with the specific responsibilities outlined in the job description, such as liaising with editors and managing content for publication.
✨Highlight Your IT Skills
Since excellent IT skills are crucial for this role, be prepared to discuss your proficiency with Microsoft Office, ScholarOne Manuscripts, and any other relevant software like LaTex or Canva. Providing examples of how you've used these tools in previous roles can really set you apart.
✨Demonstrate Your Organisational Skills
This position requires strong planning and organisational abilities. Be ready to share specific examples of how you've successfully managed projects or schedules in the past, especially in a remote setting. This will show that you can handle the independence required for the role.
✨Prepare for Questions on Social Media Management
Given the responsibility for managing the journal's social media platforms, think about your experience with platforms like LinkedIn, X, and Bluesky. Be prepared to discuss strategies you've used for content management and engagement, as well as how you measure success in these areas.
