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For Companies At a Glance
- Tasks: Support the Buying team with admin tasks and manage purchase orders for UK products.
- Company: Urban Outfitters Europe, a trendy fashion and lifestyle retailer.
- Benefits: Flexible hours, employee discounts, gym access, and mental health support.
- Why this job: Join a dynamic team and grow your career in the fashion industry.
- Qualifications: Passion for fashion, strong communication skills, and proficiency in Microsoft Office.
- Other info: Opportunity to take ownership after 6 months and develop your skills.
The predicted salary is between 30000 - 42000 £ per year.
Urban Outfitters Europe is a leading fashion and lifestyle retailer that began as a boutique in Philadelphia in the 1970s and now operates over 60 stores across Europe. We offer emerging design, vintage, and unique homeware that appeals to a digitally native, trend‑setting audience.
Role Summary
As a Buying Admin Assistant (BAA), you will support the daily operational functions within our Buying team and develop key cross‑functional relationships with partners in the US and UK head office.
What You'll Be Doing
- Ownership over the department critical path.
- Provide administrative support to the buying team covering all class issues/queries.
- Purchase order placement; accurately keying orders for UK market product.
- PO tracking and management; ensure POs are delivered in a timely manner to support stock flow.
- Maintain all internal systems with accurate information updates.
- Assist with Monday Trade meeting preparation.
- Sample management: working with our vendor base to track samples for seasonal press days, passing samples for web photography, general sample organization, arranging for meetings and sign‑offs.
- Liaise with creative department to pull samples and advise suggestions for press.
- Presentations and picture packs; preparing these for monthly assortment reviews & sign‑offs.
- Maintain ongoing assortment sheets for the Assistant Buyer / Buyer.
- Maintain STEP.
- Types and send sealing comments to suppliers.
- Additional ad‑hoc tasks.
- Responsible for sending out courier packages.
- Carry out comparative shopping trips to develop and maintain knowledge of the current marketplace.
- Opportunity to own area after 6 months under Junior / Assistant Buyer guidance.
What You'll Need
- A passion and enthusiasm for the Urban Outfitters brand and what we represent.
- A love for fashion and interest in the market at large.
- Ability to multitask in our fast‑paced buying office.
- Flexible and open to change as we grow the business.
- Strong communication skills.
- A keen eye for detail and accuracy.
- Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point.
- Strong commercial awareness.
The Perks
- Work‑life Balance: Flexible start and finish times, Bring your dog to work.
- Wellbeing: Employees Assistance program to support mental, physical and financial health, Fully equipped free gym and on‑site wellness room in Brick Lane and 50% discount of external gym memberships, Private Medical Insurance.
- Employee Discount: Up to 40% off at all URBN Brands!
- Community: One paid day to either volunteer or fundraise for a charity of your choice.
- Travel: Cycle to work scheme, Season ticket loan.
- Continued Development: We offer structured support within the business alongside continued learning and development.
URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.
Urban Outfitters Buying Admin Assistant employer: Urban Outfitters Europe
Contact Detail:
Urban Outfitters Europe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Urban Outfitters Buying Admin Assistant
✨Tip Number 1
Get to know the Urban Outfitters brand inside out! Dive into their latest collections and understand their vibe. This will help you connect with the team and show your passion during interviews.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing a role in the buying team.
✨Tip Number 3
Prepare for your interview by practising common questions related to buying and fashion trends. Show off your knowledge of the market and how you can contribute to the team’s success.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Urban Outfitters family.
We think you need these skills to ace Urban Outfitters Buying Admin Assistant
Some tips for your application 🫡
Show Your Passion: Let your love for the Urban Outfitters brand shine through in your application. We want to see your enthusiasm for fashion and how it aligns with our unique style and values.
Be Detail-Oriented: Since attention to detail is key in this role, make sure your application is free from typos and errors. We appreciate a well-organised and clear presentation of your skills and experiences.
Tailor Your Application: Customise your CV and cover letter to highlight relevant experiences that match the job description. We’re looking for specific examples that demonstrate your ability to multitask and manage administrative tasks effectively.
Apply Through Our Website: For the best chance of success, apply directly through our website. This ensures your application gets to the right people and shows us you’re serious about joining the Urban Outfitters team!
How to prepare for a job interview at Urban Outfitters Europe
✨Know Your Urban Outfitters Inside Out
Before your interview, dive deep into the Urban Outfitters brand. Familiarise yourself with their latest collections, values, and what sets them apart in the fashion industry. This will not only show your passion but also help you connect your answers to the brand's ethos.
✨Master the Art of Multitasking
As a Buying Admin Assistant, you'll need to juggle various tasks. Prepare examples from your past experiences where you've successfully managed multiple responsibilities. Highlight your organisational skills and how you prioritise tasks in a fast-paced environment.
✨Show Off Your Communication Skills
Strong communication is key in this role. Think of instances where you've effectively collaborated with others or resolved conflicts. Be ready to discuss how you would liaise with different departments, especially when it comes to sample management and presentations.
✨Be Ready for Practical Questions
Expect questions that assess your knowledge of Microsoft Office, particularly Excel and PowerPoint. Brush up on your skills and be prepared to discuss how you've used these tools in previous roles, especially in managing data or creating presentations.