Urban Outfitters Senior Buying Admin Assistant

About Us

Urban Outfitters started out as a single boutique in 1970s Philadelphia with creativity and uniqueness at its core. 50 years on, and over 60 stores across Europe later, we’ve become a destination for emerging design, unexpected styling, One-Of-A-Kind vintage and homeware that makes you want to hit the share button. We speak to a social community of over 10 million forward-thinking individuals, bringing together a nostalgia for the past with an enthusiasm to shape the future. The UO community are culturally aware, they shape the music scene, they live a digitally native life and they wear style trends before anyone else. At our core, we empower our customers and staff to express themselves, unapologetically, living life in a way that's truly authentic to them.

We are always excited to bring new talent into the room, especially if you share our values:

• Progressive — we move with the mood
• Creative — we champion limitless minds
• Inclusive — we open our platforms to all communities
• Responsible — we work to reduce our impact on the environment
• Compassionate — we care for each other beyond the 9 to 5

Sound like you, why not join us?

Role Summary

As a Senior Buying Admin Assistant, you will support the daily operational functions across the Womenswear Buying team. You will also learn to develop key cross functional relationships with both internal and external partners in the head office in both the US and the UK.

What You'll Be Doing

• Order Support: Raise and manage purchase orders, ensuring accuracy in pricing, quantities, attributes and delivery timelines.
• Sample Management: Organise, track and maintain all product samples; support Buying, Visual merchandising and Marketing pull-outs and sign off rails. Sends out packages where required and manages the sample library organisation. Collaborates with the Studio to ensure product is shot for our website and live on time.
• Critical Path Tracking: Monitor the critical path and ensure deadlines are met across product development, approvals and deliveries.
• Fit sessions: Join weekly fit sessions, communicate comments with suppliers and manage samples.
• Supplier Communication: Liaise with suppliers and vendors daily to ensure timely delivery, sample requests, and accurate product information.
• Competitor Research: Conduct regular competitor and market research to identify emerging trends and price positioning.
• Administrative Tasks: Provide general admin support to the buying team including meeting preparation, digital range packs and rail management.
• Sales Reporting: Assists with Monday trade meeting preparation and contribute insights into product performance and customer preferences.
• Range building: Once you have settled into the team, manage an area of product within the department alongside the Senior Buyer, Design and Planning team.

What You'll Need

• A passion and enthusiasm for the Urban Outfitters brand and what we represent
• A love for fashion and be interested in the market at large
• Ability to multitask in our fast-paced buying office
• Flexible and open to change as we grow the business
• Strong communication skills
• A collaborative team player with a flexible attitude
• A keen eye for detail and accuracy
• Fluent use of Microsoft Office – in particular Outlook, Excel and Power Point
• Strong commercial awareness

The Perks

• Work-life balance: Flexible start and finish times - Bring your dog to work
• Wellbeing: Employees Assistance program to support with mental, physical and financial health - Fully equipped free gym and on-site wellness room in Brick Lane and 50% discount of external gym memberships - Private Medical Insurance
• Employee Discount: Up to 40% off at all URBN Brands!
• Community: One paid day to either volunteer or fundraise for a charity of your choice
• Travel: Cycle to work scheme - Season ticket loan
• Continued Development: We offer structured support within the business alongside continued learning and development

Equal Opportunity Statement

URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.