At a Glance
- Tasks: Support the CEO and Exec Board while managing multiple diaries and internal communications.
- Company: Dynamic remote team offering a flexible freelance role.
- Benefits: Earn £25 per hour with flexible working hours to fit your schedule.
- Other info: Exciting opportunity for career growth with a 12-month maternity cover contract.
- Why this job: Join a fast-paced environment and make a real impact in high-level support.
- Qualifications: Strong EA experience, confident communicator, and self-employed status required.
Overview
Days/hours: Monday to Friday - but flex on working hours, let us know yours eg school hours etc
Starting rate: £25 per hour (freelance)
Contract: Maternity cover - 1 year contract
Location: Remote
Most meetings fall in the last two weeks of each month, so there’s a bit more intensity there.
The role
This is a classic, meaty EA role for someone who knows their way around high-level support. You\\\'ll be juggling lots of people and moving parts and genuinely keeping the wheels turning. You’ll be:
- Supporting the CEO, Exec Board and wider SLT (approx. 12 people)
- Managing internal comms and emails (mainly reading for context and nudging when needed)
- Owning multiple diaries – loads of meeting coordination (internal & external)
- Pulling together and circulating board/exec/SLT packs
- Attending key meetings remotely – minute-taking and following up on actions
- Booking travel and accommodation via Click Travel
- Sorting expenses (manual, via Excel for now!)
- Raising POs using their internal finance platform
- Helping prep logistics for the annual Management Conference (yep, it’s during baby arrival week!)
- Picking up light office manager-style tasks – filtering internal requests and keeping things tidy behind the scenes
This role is for you if!
- Strong EA experience – ideally with C-Suite/Board-level support under your belt
- A confident, clear communicator who’s happy chasing and nudging as needed
- Bonus points for private equity experience – or time in a fast-moving, investor-backed business
- Self-employed, committed to VA role for next year and available to commit to the full 12-month contract
Software
- Microsoft 365 / Teams
- Click Travel – for travel and hotels
- Solutions for Accounting – raising POs
- Excel – for expenses (very manual!)
- Copilot – used for meeting transcriptions
Start Date
Handover in late October – with full pick-up from
A few extra bits!
- You must be set up as self-employed and ready to go
- This is a good-sized, committed contract so looking for someone who can give it proper headspace
- Due to high volume, please only apply if you fully meet the criteria above
To apply:
Please emailCaroline with:
- Your CV
- LinkedIn link
- A short note confirming you meet the above criteria
Plus – tell me a bit about you! Where are you based? Dream holiday destination? Any hobbies or secret talents?
We can\\\'t wait to hear from you!
Virtual Assistant [FREELANCE] - 1 year Maternity Cover employer: UpSource
Join a dynamic and supportive team as a Virtual Assistant, where flexibility in working hours allows you to balance your personal commitments while contributing to high-level executive support. With a competitive starting rate of £25 per hour and the opportunity to work remotely, you'll thrive in a culture that values clear communication and collaboration, all while gaining invaluable experience in a fast-paced environment. This role not only offers a chance to enhance your skills but also provides a unique opportunity to be part of a significant maternity cover contract, ensuring your contributions are both meaningful and impactful.
StudySmarter Expert Advice🤫
We think this is how you could land Virtual Assistant [FREELANCE] - 1 year Maternity Cover
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Virtual Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your EA experience. Engage with relevant content and connect with industry professionals to boost your visibility.
✨Tip Number 3
Prepare for those interviews! Research the company and its culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and have examples from your past roles at the ready.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about the role and keen to join our team. Don’t forget to include that personal touch in your note!
We think you need these skills to ace Virtual Assistant [FREELANCE] - 1 year Maternity Cover
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your EA experience, especially any work with C-Suite or Board-level support. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Craft a Personal Note:In your application, include a short note that confirms you meet the criteria. This is your chance to show us a bit of your personality! Tell us where you're based, your dream holiday destination, and any hobbies or secret talents you have.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so make sure your email is easy to read and gets straight to the important bits.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at UpSource
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Virtual Assistant, especially in a high-level support context. Familiarise yourself with the tools mentioned in the job description, like Microsoft 365 and Click Travel, so you can confidently discuss your experience with them.
✨Showcase Your Communication Skills
As a Virtual Assistant, clear communication is key. Prepare examples of how you've effectively managed internal communications or coordinated meetings in the past. Be ready to demonstrate your ability to nudge and follow up on actions without being overbearing.
✨Highlight Your Organisational Skills
This role involves juggling multiple diaries and managing various tasks. Bring specific examples of how you've successfully organised complex schedules or handled competing priorities. Consider discussing any experience you have with minute-taking and following up on actions from meetings.
✨Be Ready for Flexibility Questions
Since the role offers flexible working hours, be prepared to discuss your availability and how you plan to manage your time effectively. Think about how you can balance the intensity of the last two weeks of each month with your other commitments, and share your strategies during the interview.
